Administrator
Summary
Remote administrative assistant for a US-based firm handling client calls, bookkeeping in QuickBooks, document management in Microsoft Office, and personal support for the owner.
About the Company
Our partner is a US-based professional services firm. We're looking for a reliable Administrative Assistant to keep the day-to-day running smoothly — client calls, documents, billing, and bookkeeping — while working remotely on US Eastern hours. You'll also support the owner directly with personal and organizational matters.
What you'll do
Answer incoming calls and handle client correspondence
Work with documents and reporting in Microsoft Word, Excel, PowerPoint, and Outlook
Handle bookkeeping tasks in QuickBooks — bill paying, vendor invoice control, and record keeping
Track and follow up on cash collection from clients
Learn and work in TPS, the company's time tracking and billing software (training provided)
Support the owner as a personal assistant — scheduling, follow-ups, and personal matters
What we're looking for (required)
Strong spoken and written English
Confident user of Microsoft Office
Good understanding of computer automation and a habit of simplifying repetitive work
Willingness to learn new software quickly — including TPS
Strong problem-solving mindset: when something breaks, you figure out the issue and know who to reach out to, instead of waiting
Excellent self-management — you work remotely and own your schedule
Accuracy and attention to detail with numbers and documents
Discretion when handling confidential and personal information
Nice to have
Experience with QuickBooks or general bookkeeping
Experience supporting a US-based or international company
Advanced Excel skills (formulas, pivot tables, basic automation)
Interview Process
Recruiting Interview (30 min)
Tech Interview — English proficiency (30-45 min)
Technical interview with CEO (30 min)
Offer
Compensation & Benefits
Daily standup 9:00–9:45 AM ET (Ukraine: 16:00 – 01:00, or 15:00 – 00:00 during DST mismatch)
Base Salary – $1,200–1,500/month
Probation – 3 months, fully paid
PTO – 10 vacation days + ~10 US public holidays + 10 personal/sick days
Payment Options – Crypto (white, legal, with proof of origin) or ФОП