Administrator
- Responsibilities
- Coordinate activities and employees within an office set up.
- Assisting the Manager to implement organization’s policies and procedures within site / department.
- Manage and order supplies within the budget guidelines of the organization.
- Managing the stationeries for the smooth operation of the site/department
- Coordinate internal & external operational meetings as needed.
- Preparing Duty Roasters as per Site Managers instructions.
- Managing the Petty cash under close supervision of the site manager.
- Assist in developing, motivating people and create a positive work environment.
- Resolve problems and determine appropriate courses of action, which are then reported to the Immediate Head.
- Maintaining the operational files and records at the site / departmental level
- Ensuring the updated documents are in use within the site / department.
- Organizing and coordinating for the site / department members trainings and other events
- Coordinating with the QHSE Department for site related QHSE issues.
- Assist the site / departmental manager to execute the project/site day to day QHSE requirements.
- Provide assistance in implementation of QHSE management system to achieve the organizational goal.
- Coordinate with other departments for QHSE resources necessary for the workgroup.
- Assist the site/departmental manager to take corrective actions upon identification of the nonconformance.
- Report all near misses, dangerous occurrences and incidents.
- Assist the team in preparing incident reports.
- Assist the site/departmental manager to assess and execute the QHSE training requirements.
- Participate in the site QHSE meeting.
- Participate in the site level hazard identification and risk assessment team.
- Ensure all the workers under his/her management are aware of the internal QHSE alerts.
- Maintenance of files, documents & records of the site operation
- Appropriate use of petty cash.
- Office set up asset inventory.
- Optimal use of Office stationeries, assets & transport vehicles.
- For following the company QHSE regulation
- For data collection and document maintenance
- For reporting incidents
- For coordination on training and development of the worker of his/her work group
- For follow up and documenting the maintenance of the plants, machineries and work activities to result in least impact on environment