Administrator - Occupational Therapy Team

Administrator - Occupational Therapy TeamBand 4

Main area

Administrator (Occupational Therapy Inpatient Team)

Grade

Band 4

Contract

Permanent: Fixed term in certain circumstances

Hours

Part time - 15 hours per week (hours can be worked flexibly across the week between 8am - 5pm, based on site)

Job ref

367-A&UC-101530

Site

Kingfisher Court, Kingsley Green

Town

Radlett

Salary

£29,812 - £32,715 Per annum, Pro rata (5% HCAS Included)

Salary period

Yearly

Closing

26/08/2026 23:59

Values Based Screener

At Hertfordshire Partnership Foundation Trust we are looking for people to join us who share our values and those of the NHS. Before your application can be considered please take part on our online values questionnaire, which you can find below. When you have finished you will be sent a 'completion code' by email, which will be valid for 6 months and required to submit your application form.

Job overview

The role of Team Administrator is to support the HPFT Inpatient Occupational Therapy team with data and organising, resourcing and general administration.

The team are looking for a 0.4 FTE (15 hours) administrator - this can be worked flexibly between Monday - Friday 8am - 5pm.

You will be based primarily at Kingfisher Court site, Radlett.

Please be aware that this role is NOT eligible for Sponsorship

If you already work for HPFT on a health and care visa, you will NOT be able to transfer your visa to this role as this role is NOT eligible for Sponsorship

Main duties of the job

The team has a vacancy for a highly motivated administrator to join a busy inpatient occupational therapy service.

The role will be working alongside a team of occupational therapists, assistant OTs, arts therapists and physios.

The role will support with data entry and management to ensure the smooth-running of the department, working with spreadsheets using HPFT inhouse IT systems, including PARIS, to record data and case management updates, along with meeting organisation and recording. There will also be responsibility for managing the petty cash for the department.

Working for our organisation

Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from the Care Quality Commission.

Our family of over 4,500 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:

Welcoming. Kind. Positive. Respectful. Professional.

Detailed job description and main responsibilities

• Responsibility for ensuring all correspondence is accurately and appropriately presented using current methodologies and medical terminology used by the team.

• To be highly skilled and experienced in the full range of secretarial work practices, software programmes, and specialised functional terms.

• To be highly proficient and expert in Paris electronic patient record system, advising and guiding others in team, supporting new users and instructing them as necessary.

• To be highly proficient in supporting Head and Lead OTs with the e-roster system.

• To use proficient internet skills to access, search and retrieve data relevant to team.

• To use touch typing, audio skills as necessary in daily work

• To use knowledge, and experience to meet the needs of the teams by completing non-routine tasks on a daily basis

• To update skills as necessary and attend mandatory training

• To work unsupervised, on a daily basis, prioritising own workload, using initiative as to what is routine and what is urgent.

• To use agreed guidelines/procedures and developed knowledge/skills/qualifications when working autonomously and managing own work.

• To participate in yearly appraisals with supervisor/line manager

Person specificationQualificationsEssential criteria

• educated to secondary level
• advanced IT skills
• minimum two years' office experience
• NVQ3/RSA3/European Computer Driving License - or equivalent

ExperienceEssential criteria

• Knowledge of Microsoft Packages
• Experience of filing systems
• Experience of recording and transcribing meetings

Desirable criteria

• Knowledge of medical and therapy terminology

SkillsEssential criteria

• Experience of being self-directed
• Good communication skills

Please note, we do not charge fees for job applications, recruitment processes, sponsorship arrangements, or employment offers. Please see the Trust careers vacancy webpage and Trac as the only authorised routes for recruitment communications, applications and verification of job offers.

Employer certification / accreditation badgesDocuments to download

• Job Description & Person Specification (PDF, 592.3KB)
• Refer a Friend (PDF, 160.5KB)
• Staff Benefits (PDF, 888.5KB)
• Guidance on AI usage in job applications (PDF, 55.0KB)

Apply online now

Further details / informal visits contact

Name

Emily Boyce

Job title

Professional Lead Occupational Therapist

Email address

Telephone number

If you have problems applying, contact