Administrator (UAE National Only) Dubai Based
Document Management:
- Coordinate document printing, translation, scanning, and courier services. Raise tickets for cheque collection.
- Ensure invoices / important documents are stored on our data servers.
Job code opening:
- Creation of Job codes.
- Review all related documents and details (Budget sheet, Approvals, Risk Conflict, Client Evaluation, Sentinel, Engagement Evaluation, Engagement Letter, MFE, Outlays, Billing & Revenue, Payouts, Sub Tasks, Conflict Check, RM check list, CBC check, CRM etc.)
- Assist with changes to contract / project module as requested by Senior Administrator / Administration Lead.
Billing and Invoicing:
- Responsible for processing all departmental, inter-firm, subcontractor, client & supplier invoices by obtaining necessary approvals and updating reports or tracking systems accordingly.
- Assist with invoice uploads on client portals.
- Carry out any other duties as requested by the Senior Administrator / Administration Lead
Procurement:
- Assist with raising PRs for secondees, travel related and project related specific to subcontractors by obtaining necessary approvals and updating reports or tracking systems accordingly.
- Assist with onboarding of new suppliers/ Sub Contractors
Education requirements:
- Bachelor’s Degree Holder
Work experience requirements:
- Minimum of 1-2 years’ administrative experience preferably within the UAE.
- Prior Administration experience within a professional services firm is preferred