Bay Area Church and Christian School

Discussion

Admissions Assistant (2026-27)

Open 33d

Position: Admissions Assistant

Classification: Full-time; Hourly; Non-Exempt

Primary Reporting Relationship: Admissions Director

Secondary Reporting Relationships: Head of School

Ministry Areas: Bay Area Christian School (K-12)

Interfaces: Students, parents, administrators, staff, and other stakeholders as appropriate

Benefits: Paid leave and holidays; health insurance with employer contribution, staff tuition discount (25%), and 403(b) retirement account available

Schedule: Full-time position (40 hours per week) during the school year; Reduced summer hours during the months of June and July


Mission: Bay Area Christian School exists to provide quality, Kingdom education to the next generation, empowering them to make disciples of Jesus at home, in society, and through the church.

Employee Profile:

  • Acceptance of and agreement with the Bay Area Church statement of faith and standard of conduct

  • A strong, clear Christian testimony

  • A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily

Job Purpose: The Admissions Assistant serves as the steward of student records and enrollment data, ensuring the highest standards of accuracy, integrity, and confidentiality across all academic and admissions processes. In close partnership with the Admissions Director, this role supports a seamless onboarding experience for new and returning students while maintaining compliance with school policies and applicable regulations. The Admissions Assistant plays a critical role in data management, process oversight, and cross-departmental coordination, requiring exceptional organizational skills, attention to detail, and a proactive, service-oriented approach. This position is committed to delivering excellence in support of students and families while faithfully upholding the school’s Christian mission and values.

Major Responsibilities:

Registrar & Records Management

  • Oversee the maintenance, accuracy, and security of all student academic records (K–12)

  • Manage cumulative files, transcripts, report cards, and official documentation

  • Ensure compliance with state regulations and school policies regarding student records

  • Process student enrollments, transfers, withdrawals, and re-enrollment

  • Serve as the official records custodian for the school

Admissions Leadership Support

  • Partner with the Admissions Director to support enrollment strategy and execution

  • Monitor application and enrollment data to ensure accuracy and completeness

  • Oversee admissions database systems and ensure data integrity

  • Assist in forecasting enrollment trends and generating reports

  • Provide guidance and support to admissions staff on processes and systems

Data & Systems Management

  • Maintain and optimize the student information system (SIS) and admissions platform

  • Generate reports for administration, accreditation, and compliance purposes

  • Audit records regularly to ensure accuracy and completeness

  • Coordinate data collection for internal and external reporting needs

Family & Staff Communication

  • Serve as a key point of contact for families regarding records, transcripts, and enrollment status

  • Communicate clearly and professionally with parents, faculty, and administration

  • Support families through enrollment, transfer, and graduation documentation processes

Administrative & Departmental Support

  • Assist with admissions and enrollment events as needed

  • Collaborate with academic leadership regarding grading, scheduling, and records

  • Support continuous improvement of admissions and registrar processes

Show