Adult Services Project Coordinator

GENERAL STATEMENT OF RESPONSIBILITIES:

The Project Coordinator provides clinical, operational, and administrative leadership across Wellmore’s Adult Division, with a focus on residential and community support programs. In partnership with the management team, the Coordinator supports high-quality clinical services, effective program operations, and compliance with applicable regulations, policies, and standards. Areas of oversight include risk management, documentation, staffing, and the therapeutic milieu.

The Coordinator trains and supports new and existing staff, collaborates with clinical and management teams to address emerging client and program needs, provides clinical supervision to assigned staff and interns, and delivers direct clinical care as needed. The position requires flexibility in work hours and locations to provide rotating program support, participation in the rotating on-call schedule, and backup coverage for managers of 24/7 programs.

SUPERVISION: Supervised by: Vice President of Adult Services

EXAMPLES OF RESPONSIBILITIES:

1. Assists the VP of Adult Services with strategic planning, organization, direction, and oversight of assigned programs to ensure ongoing effectiveness, including preparation for audits, site visits, and accreditation reviews.
2. Supports Program Managers in supervising and training staff across the Adult Division, including face-to-face clinical supervision, review and co-signature of clinical documentation, and training and supervision of support staff.

1. Ensures compliance with contractual and regulatory requirements, including bed utilization and documentation standards and deadlines. Collaborates with program teams to maintain quality care, client comfort and safety, effective administrative processes, and fiscal accountability.

1. Assists management teams in maintaining adequate staffing, including interviewing and hiring staff. Provides shift coverage, caseload management, crisis intervention, and interim management coverage during vacations or vacancies, as needed.

1. Serves as the agency’s Prison Rape Elimination Act (PREA) Coordinator. Coordinates required training at hire and ongoing intervals, monitor compliance with applicable standards, and lead scheduled PREA audits.

1. Builds and maintains relationships with contractors, referral sources, community agencies, external providers, and regulatory entities. Supports program outreach and marketing and represent the agency at community events and meetings.
2. Participates in supervision, management meetings, agency committees, workgroups, and required training. Facilitates multidisciplinary rounds and team meetings across programs, as assigned.
3. Performs other duties as assigned by the VP of Adult Services or other members of the leadership team.