Advancement Coordinator

Cleveland Institute of Art (CIA), a private college of art and design, seeks a candidate to fill the full-time position of Advancement Coordinator. Reporting to the Advancement Operations Manager, the Advancement Coordinator provides essential administrative, project coordination, and operational support for the Institutional Advancement team. This position plays a key role in supporting fundraising initiatives, donor engagement, grant administration, events, and day-to-day departmental operations that advance the College's mission and philanthropic goals.

The Advancement Coordinator helps ensure the efficient execution of Institutional Advancement programs by coordinating projects, maintaining accurate donor and constituent records, supporting fundraising and stewardship activities, and assisting with departmental communications and events. The position serves as a central resource for administrative and operational functions, helping the Advancement team maintain strong relationships with donors, alumni, community partners, and institutional stakeholders.

The Advancement Coordinator is responsible for supporting donor relations and fundraising efforts through gift processing, donor acknowledgment activities, database maintenance, prospect tracking, and report generation. The position maintains accurate donor and constituent information, assists with fundraising campaigns, and supports stewardship initiatives that strengthen engagement with supporters of the College. This role also serves as an important partner in ensuring the integrity and effectiveness of advancement data and operational processes.

In addition, the Advancement Coordinator supports institutional giving efforts by assisting with grant-related research, documentation, data collection, and reporting activities. The position works collaboratively with the Director of Institutional Giving and Relations and other campus partners to coordinate information needed for grant proposals, reports, and funding requests. The Coordinator also maintains records related to grant opportunities, submissions, awards, and reporting deadlines.

The position plays a significant role in planning and coordinating donor, alumni, and Institutional Advancement events, including cultivation activities, board and committee meetings, exhibition openings, and special programs. Responsibilities include coordinating logistics, invitations, registrations, communications, and follow-up activities that contribute to successful events and meaningful engagement opportunities.

The successful candidate will be a highly organized, detail-oriented professional who enjoys working in a collaborative environment and supporting a variety of projects and priorities. They will possess strong communication and customer service skills, a commitment to accuracy and confidentiality, and a desire to contribute to the growth and success of the College's advancement efforts.

The successful candidate will possess a bachelor's degree or an equivalent combination of education and experience.

Candidates should have one to three years of professional experience in administration, project coordination, customer service, event planning, nonprofit operations, higher education, or a related field. Experience supporting fundraising, donor relations, advancement services, grant administration, or nonprofit programs is preferred.

Preference will be given to candidates with experience using donor management or CRM platforms such as Raiser's Edge, as well as individuals with strong proficiency in Microsoft Office applications, including Excel, Outlook, Word, PowerPoint, and mail merge functions.

The successful candidate will demonstrate exceptional organizational and project management skills, strong attention to detail, excellent written and verbal communication abilities, and the capacity to manage multiple priorities simultaneously. The ability to work independently while collaborating effectively with colleagues, donors, volunteers, and community partners is essential.

This is a full-time, non-exempt position with a 35-hour work week. Compensation is commensurate with experience and qualifications. CIA offers a comprehensive benefits package including paid time off, holidays, health and dental insurance, retirement contributions, tuition remission, and more.

Review of applicants will begin immediately and will continue until the position is filled.

CIA is committed to increasing diversity in our community and actively recruits individuals from all backgrounds. Additionally, CIA complies with all applicable federal, state, and local laws and provides equal opportunity in all educational programs and activities, admission of students and conditions of employment for all qualified individuals regardless of race, color, sex, religion, age, disability, sexual orientation, protected veteran status, gender identity, or national origin.

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CIA is also a great place to work, and manifesting a positive culture and sense of belonging is a big part of who we are. We work hard and are proud of our employees' collective contribution to our mission, but we also play hard and like to have fun. We challenge and support one another, integrate our institutional values in our work in a meaningful way, celebrate our successes, embrace learning and continuous improvement in all that we do, and are driven by our students' success and the creative environment that inspires us every day.

CIA is one of the nation's leading accredited independent colleges of art and design. Since 1882, the college has been an educational and cultural cornerstone in Cleveland, Ohio, producing graduates competitive as studio artists, designers, photographers, contemporary craftspeople, and educators. With approximately 600 students, CIA offers a personal educational experience with the benefits of a larger institution. CIA students can choose from 13 majors in fine and applied art, each leading to a Bachelor of Fine Arts. Students live and work in Cleveland's University Circle, one of the country's most unique cultural centers, recently named one of the top arts districts in the nation.

The mission of CIA is to cultivate creative leaders who inspire people, strengthen communities, and contribute to a thriving and sustainable economy through an innovative education in art and design. For more information, visit CIA's website.