Advancement Events Manager

ORGANIZATION:

Mount Auburn Cemetery comprises 175 acres and is situated in Watertown and Cambridge near Boston, Massachusetts. Founded in 1831, and now visited by over 200,000 people each year, Mount Auburn is a National Historic Landmark, recognized as the first “rural cemetery” and the inspiration for the American Parks Movement during the 19th century. As an active cemetery, Mount Auburn inspires all who visit, comforts the bereaved, and commemorates the dead in a landscape of exceptional beauty. As an accredited arboretum, Mount Auburn features 5,000 trees and more than 20,000 plants overall.

The Advancement Events Manager is responsible for the development and execution of high-end events for Mount Auburn’s major donors, prospects, and key stakeholders. These events include up to 15 annual donor events, other VIP events and meetings, and private events related to large-scale sponsored public events.

The Advancement Events Manager serves as a key member of the Institutional Advancement team. In this role she/he/they will solicit corporate sponsors of large-scale public programs and events such as Winter Solstice.

DUTIES AND RESPONSIBILITIES:

• Conceive of an annual schedule of high-end events with the VP of Institutional Advancement and Director of Events to engage, cultivate, and steward Mount Auburn’s major donors, prospects, and key stakeholders.
• Plan virtual and in-person IA events from concept to execution:
  • With the VP of Institutional Advancement, determine high-level details for all events including program, catering, and logistics.
  • Secure guest speakers and entertainment, review programs, write talking points, and coordinate rehearsals.
  • Negotiate costs and services with vendors; arrange food and beverage, order/arrange for all supplies, event photos, coordinate audiovisual equipment.
  • With the VP of Institutional Advancement, manage staff and volunteers working at events.
  • Coordinate and communicate across departments to ensure events are managed and supported appropriately.
• Lead event planning meetings and discussions.
• Create event briefings and attendee bios for senior staff/trustees to facilitate their engagement with donors and the public.
• Coordinate all communications materials with the Director of Events and VP of Institutional Advancement for event attendees including invitations, interpretive materials, take-aways, follow-up letters and emails, etc.
• Follow-up with vendors, sponsors, and staff members after each event.
• Keep track of event finances including check requests, invoicing, and reporting.
• Monitor, track, and report on event budgets.
• Solicit corporate sponsors of large-scale public programs and events such as Winter Solstice with the VP of Institutional Advancement.
• Work on corporate sponsorship packets and coordinate with sponsors to ensure they are appropriately cultivated and credited.

• Serve as a cross-departmental liaison.