Affordable Housing Leasing and Compliance Coordinator

Who we're looking for:

At The Douglaston Companies, collaboration is at the heart of everything we do. We believe that great ideas come from working together, sharing perspectives, and supporting one another to achieve common goals. We have an exciting opportunity for an Affordable Housing Leasing and Compliance Coordinator, to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment but also be challenged in your role, we welcome you to apply!

Why Choose The Douglaston Companies?

Continuous Learning and Development: Your growth matters to us. We offer ongoing professional development through in-person and virtual training programs designed to sharpen your skills and help you thrive.

Community Commitment: We don’t just build properties—we build communities. Our team actively gives back, creating meaningful impact and building a better tomorrow, together.

Career Advancement: This isn’t just a job, it’s a career. We invest in your personal and professional growth because we know that when our people succeed, we all succeed.

What you will do:

Leasing & Applicant Support

• Maintain applicant records and track applicant statuses
• Enter and maintain applicant guest card activity in Affordable Housing Software (i.e. Yardi, Housing Connect 2.0, Pronto Housing)
• Schedule intake, leasing, and move-in appointments
• Maintain and update waitlists, leasing trackers, and documentation statuses
• Assist with running applicant screening and tracking screening results
• Assist with move-in coordination and scheduling

Subsidy & Compliance Support

• Assist with subsidy package preparation, follow-up, and status tracking
• Coordinate collection of subsidy-related documentation from applicants, agencies, and internal teams
• Support the submission and processing of subsidy paperwork and related lease-up documents
• Track subsidy approvals, effective dates, and outstanding items, escalating delays as needed
• Assist with rent and subsidy-related administrative follow-up to support timely move-ins and ongoing occupancy

Administrative & Operational Support

• Prepare, organize, and maintain applicant and lease files
• Maintain accurate and consistent filing systems
• Assist with data entry, vacancy tracking, and internal reporting
• Draft and send routine internal and external correspondence
• Serve as a primary point of contact for shared inbox and phone inquiries, providing responsive, high-quality customer service and ensuring items are addressed or escalated appropriately
• Coordinate calendars, appointments, and general team scheduling
• Assist with preparing documents for leasing and operations

Additional Responsibilities

• Support broader affordable housing leasing and compliance initiatives as needed
• Provide general administrative support across the team
• Perform other duties as assigned