After School Site Coordinator

Job Description - After School Site Coordinator

Company Overview

The Olympic Peninsula YMCA is a non-profit organization that oversees Y programs and focuses on youth development, healthy living, and social responsibility. Our mission is to build strong minds, bodies, and spirits throughout the communities we serve. We strive to promote the values of caring, respect, responsibility, and honesty. We are open to people of all ages, beliefs, incomes, races, genders, and abilities.

Job Description

Position: Site Coordinator
Job Type: Part Time

Schedule: After school hours, occasional evening and/or weekends

Location: On-site in Port Townsend, WA
Working Conditions: Busy, dynamic environment, indoors and outdoors, with occasional off-site field trips.

General Function:
The Site Coordinator is responsible for being on-site with children, program planning and implementation, and coordinating the day-to-day operations of the school-age after school program while ensuring alignment with YMCA core values and standards. This role includes staff leadership, curriculum/activity planning, compliance with state regulations, and ensuring a safe, inclusive, and enriching learning environment for children. Under the direction of the Youth Program Manager, the Site Coordinator will work closely with families, staff, and community partners to ensure high-quality programming.

Key Responsibilities

• Oversee the daily operations and structure of the school-age program.
• Plan and implement age-appropriate curriculum and activities.
• Build positive, trusting relationships with children and their families, maintaining open communication to ensure each child receives the best possible support..
• Observe and mentor staff and assist with hiring, onboarding, and training.
• Comply with the Department of Children Youth and Families (DCYF) Foundational Quality Standards and licensing regulations.
• Maintain regular communication with families to keep them informed about program updates, schedules, and activities through newsletters, calendars, and direct conversations
• Maintain accurate and up-to-date records for all enrolled children, ensuring confidentiality of incident, emergency, and medical documentation.
• Ensure the program site is clean, safe, and well-organized, and that all environmental standards align with school policies and DCYF licensing requirements.
• Create snack menus and ensure food service practices meet USDA and CACFP standards and support healthy nutrition.
• Assist with managing program budget and expenditures including food planning and oversight, curriculum, and supply expenditures.
• Assist with registrations, enrollment, and fee collections.
• Participate in staff recruitment, supervision, skill development, and evaluations.
• Attends staff meetings and trainings as required and completes all YMCA required online trainings which includes child abuse prevention training within 7 days of hire.
• Maintains a safe and supportive environment by adhering to YMCA policies regarding supervision, risk management, mandated reporting, and appropriate professional boundaries with youth.
• Must be on the premises for the majority of hours that care is provided each day. If temporarily absent from the program, the site coordinator must leave a competent, designated staff person in charge who meets the qualifications of a lead teacher.

Additional Expectations

• Complete the applicable pre-service licensing requirements including a federal background check and negative TB test (or exemption)
• Complete all YMCA, DCYF, and MERIT trainings (YMCA funded) within designated timeframes.
• Meet the annual professional development and on-going training requirements to satisfy DCYF licensing requirements.
• Maintain accurate and organized program records, including staff files, licensing documentation, and compliance reports.
• Assist in fundraising efforts and YMCA initiatives, including the annual campaign and special events.
• Report any policy violations or suspicious behavior in accordance with mandated reporting requirements.
• Flexible availability, including occasional evenings and weekends, as needed

All other duties as assigned