AI Project Coordinator | AI Tools & Process Improvement
Summary
Coordinates AI-powered projects, automates workflows, and improves processes using tools like Copilot and ChatGPT to streamline reporting and documentation.
Project Coordinator - AI Tools & Process Improvement
Job Summary
We are seeking a proactive and tech-savvy AI Project Coordinator to support project planning, execution, and operational efficiency across the organization. The ideal candidate is highly organized, detail-oriented, and experienced in leveraging AI-powered tools to streamline workflows, generate reports, improve communication, and enhance overall productivity.
This role will work closely with stakeholders, project teams, and leadership to ensure projects are delivered on time while utilizing AI technologies to optimize processes and outcomes.
Key Responsibilities
- Coordinate and monitor project activities, timelines, deliverables, and milestones.
- Schedule meetings, prepare agendas, and document meeting minutes and action items.
- Track project progress and provide regular status updates to stakeholders.
- Create project documentation, reports, presentations, and process guides.
- Utilize AI tools to improve project management, communication, documentation, and reporting.
- Assist in workflow automation and process improvement initiatives.
- Conduct research, data gathering, and analysis using AI-powered platforms.
- Collaborate with cross-functional teams to ensure successful project delivery.
- Maintain project records, trackers, and dashboards.
- Identify project risks, issues, and dependencies and elevate when necessary.
- Support change management and implementation activities.
Required Qualifications
- Bachelor's degree in Business Administration, Project Management, Information Technology, or related field.
- Fresh graduates with a passion for AI and project coordination are encouraged to apply.
- 2-5 years of experience in project coordination, operations, administration, or a related role.
- Proven experience using AI tools in a professional environment.
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Highly proficient in Microsoft Office Suite, especially Excel, PowerPoint, Word, and Teams.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong analytical and problem-solving abilities.
Required AI Skills
Candidates should have hands‑on experience using one or more of the following:
- Microsoft Copilot
- ChatGPT
- Claude
- Gemini
- Perplexity
- Notion AI
- Grammarly AI
- AI-powered project management tools
Ability to use AI for:
- Meeting summaries
- Project planning
- Status reporting
- Research and analysis
- Content creation
- Workflow automation
- Process documentation
- Presentation development
Preferred Qualifications
- Project Management certification (PMP, CAPM, Agile, Scrum, or equivalent).
- Experience with Asana, Monday.com, ClickUp, Jira, Trello, or similar platforms.
- Experience implementing AI-driven productivity initiatives.
- Familiarity with business process improvement methodologies.
Key Competencies
- Project Coordination
- Stakeholder Management
- Process Improvement
- AI Adoption & Productivity
- Time Management
- Critical Thinking
- Attention to Detail
- Collaboration
- Digital Transformation Mindset