Anticipated Business Office Manager

Title:

Anticipated Business Office Manager

Location:

Central Office

Organizational Responsibilities

Reports to:

Acting Business Administrator

Supervises:

Payroll and Benefits Staff

Terms of Employment:

12-month position, unaffiliated

Salary: $120,819.00

Full time employees receive medical and prescription drug coverage through Aetna and Express Scripts via the School Health Insurance Fund (SHIF), and dental coverage through Delta Dental. Benefits begin on the first working day; employee contributions are required per Chapters 44 and 78. Sick, Personal, Vacation, Bereavement included per contract negotiations

Effective Dates: 11/1/2026-6/30/2027

Job Goals:

To provide oversight of all payroll and benefits operations and ensure an efficient department

Qualifications:

1. College Degree preferred.

2. Familiarity with Systems 3000 and payroll/personnel software.

3. Familiarity with generally accepted accounting principles (GAAP).

4. A minimum of four years experience within a public school payroll department is preferred.

5. Ability to work under deadlines, maintain confidentiality, maintain accuracy, communicate effectively, and follow procedures.

6. Knowledge of State and Federal payroll requirements, payroll reports, forms, and due dates.

Performance Responsibilities:

1. Responsible for the preparation of all regular contractual semi-monthly payroll functions. Assumes responsibility to ensure that payrolls are accurate/balanced and processed in a timely fashion.
2. Responsible for the supervision and annual performance evaluations of all payroll and benefits staff, including recommending discipline and/or removal of staff. Prepare initial grievance responses related to grievances filed on behalf of payroll and benefits staff.
3. Collect and analyze data related to collective bargaining negotiations and provide data analysis to the Business Administrator, Superintendent, and Board of Education.
4. Process all per diem, hourly, and overtime payroll vouchers. Also included are per diem substitute pay, stipends, 6th period assignments, and all other extra pay approved by the Board.
5. Process all Board-approved payroll adjustments (resignations, terminations, increment changes, etc.)
6. Maintain payroll system to ensure the proper distribution of the payroll to the appropriate budget salary accounts.
7. Calculate and deduct all required Social Security, Federal, State, and unemployment taxes and make payments timely each payroll.
8. Initiate semi-monthly electronic fund transfers to appropriate taxing authorities and posting to the State of New Jersey DOENET timely.
9. Calculate and deduct other required items, such as pension, dues, tax shelters, disability insurance, garnishments, etc., and transmit funds to the appropriate agencies timely.
10. Maintain a payroll escrow account.
11. Prepare and ensure quarterly tax returns are filed in compliance with the Federal and State regulations (941, NJ-927, PA W3, WR30, and Multiple Worksite Report).
12. Reconcile and process W-2s and 1095s for this district in accordance with IRS regulations.
13. Process annual OSHA report and US Census report.
14. Maintain records for workers' compensation claims, attendance, and payments for extended workers' compensation leaves.
15. Maintain payroll records for review and assist with departmental documents for annual audit.
16. Assist with detailed salary and benefits data for budget preparation and contract negotiations.
17. Act as primary contact for employee payroll-related questions, inquiries, and concerns.
18. Maintain open communication with the Human Resources Department to ensure accurate flow of data between the two departments.
19. This position will also be responsible for all other duties as assigned by the Assistant Business Administrator/Acting Business Administrator/ Business Administrator.

Evaluation

Annual performance of this job will be evaluated annually in accordance with state law and the provisions of the board's policy on evaluation of certified staff.