AP/AR Clerk (2755)

JOB TITLE: AP/AR Clerk

DEPARTMENT: Accounting

REPORTS TO: Controller

CLASSIFICATION: Hourly

Purpose and Scope

The AP/AR Clerk plays a critical role in maintaining the financial health and operational efficiency of Sage Oil Vac. This position is responsible for managing the full cycle of accounts payable and accounts receivable transactions, ensuring accuracy, timeliness, and compliance with company policies.

Key Responsibilities

Accounts Payable

• Process vendor invoices accurately and in a timely manner, matching to purchase orders and receiving documents
• Verify invoice discrepancies and resolve billing issues with vendors and internal departments
• Prepare and execute payment runs (checks, ACH, wire transfers) in accordance with payment terms
• Maintain organized AP records, vendor files, and documentation in accordance with company retention policies
• Assist with month-end close by preparing AP aging reports and accruals
• Manage vendor relationships and respond to payment inquiries professionally
• Ensure W-9 documentation and 1099 preparation compliance

Accounts Receivable

• Generate and distribute customer invoices accurately and on schedule
• Monitor outstanding receivables, follow up on past-due accounts, and apply payments to customer accounts
• Process and post cash receipts, checks, and electronic payments
• Maintain AR aging reports and escalate delinquent accounts as needed
• Coordinate with sales and operations teams to resolve billing discrepancies and customer disputes
• Assist with month-end AR reconciliation and reporting

Additional Clerical Duties

The AP/AR Clerk may be assigned additional clerical and administrative tasks as directed by the Controller to support the overall needs of the Finance & Accounting department. These duties may include, but are not limited to:

• Filing, scanning, and maintaining financial records and documentation
• Preparing correspondence, memos, and internal communications on behalf of the Controller
• Assisting with audit preparation and gathering supporting documentation as requested
• Supporting special projects, process improvement initiatives, or departmental needs as assigned
• Performing general office duties such as ordering supplies, coordinating mailings, or other administrative tasks as needed