Job Title:

AP/AR Specialist

Reports to:

Controller

Location:

Cleveland, Ohio

Travel Required:

No

Level/Salary Range:

Based on experience

Position Type:

Full-time

FLSA Classification

Hourly Non-Exempt

Applications Accepted By:

Job Description

Summary:

The Accounts Payable / Accounts Receivable Specialist is responsible for processing invoices, performing order entry, collection, and database maintenance. The AP/AR Specialist must have excellent customer service skills, enter data accurately, and efficiently using excellent Excel skills.

Role and Responsibilities

• Process Purchase Orders and Non-Purchase Order invoices.
• Troubleshoot receiving discrepancies with purchasing, operations, and shipping.
• Review freight invoices and reconcile customer invoices with shipping.
• Manage AP email invoices and paper invoices (process 20-30 invoices per day).
• Save Invoices/backup and attach to AP entry electronically in the system.
• Reconcile monthly vendor statements and request missing invoices as needed.
• Create new vendors in the system as needed.
• Process check runs.
• Process daily cash receipts.
• Reconcile short payments.
• Contact customers with regard to late payments and short payments.
• Deposit customer payments into Alcon bank accounts as needed.
• Backup for invoicing.
• Upload invoices on customer portals to ensure timely payments.
• Manage the AP and AR email inboxes.
• Document and maintain miscellaneous accounting processes.
• Create purchase orders and ensure purchases are cost-effective.
• Assist with supplier contract negotiations and supplier terms.
• Complete weekly analysis report for management review.
• Notarize business documents as needed.
• Miscellaneous ad hoc projects as needed.

Qualifications and Education Requirements

• Minimum of 2 years of AP/AR experience.
• Attention to detail.
• Strong organizational skills with an ability to stay focused on assigned tasks.
• Ability to work independently.
• Experience with Microsoft Office, specifically Outlook, Excel, and Word.
• Customer service oriented.
• Enthusiastic and highly motivated with a can-do attitude.
• Manufacturing background preferred.

Alcon Industries provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.