AP Clerk

The Accounts Payable Clerk is responsible for processing and managing vendor invoices, ensuring accurate and timely payments, and maintaining organized financial records. This role supports the day-to-day accounting operations of a fast-paced heavy equipment rental business, working closely with operations, procurement, and vendors to ensure accuracy and efficiency.

Essential Functions

• Review, code, and process a high volume of vendor invoices related to equipment rentals, repairs, parts, fuel, and services.
• Match purchase orders, receipts, and invoices; resolve discrepancies with vendors and internal teams.
• Prepare and process weekly check runs, ACH, and other payment methods.
• Maintain accurate vendor records, including W-9s and payment terms.
• Reconcile vendor statements and ensure timely resolution of outstanding balances.
• Assist with month-end closing, including accruals and account reconciliations.
• Communicate with vendors regarding payment status and inquiries.
• Ensure compliance with company policies and accounting procedures.
• Support audits by providing required documentation and reports.
• Other job tasks and functions as assigned.