AP Specialist

The Accounts Payable Specialist is responsible for the timely and accurate processing of vendor invoices and payments while maintaining compliance with company policies and accounting procedures. This role supports the organization's financial operations by verifying invoices, maintaining accounts payable records, resolving payment discrepancies, and providing excellent service to internal stakeholders and vendors.

Accounts Payable Administration

• Receive, review, and verify invoices for accuracy, proper documentation, and approval prior to payment.
• Code and enter vendor invoices into the accounting system.
• Process payments through check runs, wire transfers, ACH transactions, or other approved payment methods.
• Maintain accurate records of outstanding payables and payment activity.
• Monitor accounts payable transactions to ensure vendors are paid accurately and on time.

Vendor Relations and Issue Resolution

• Respond to vendor inquiries regarding invoices, payments, and account status.
• Research and resolve invoice discrepancies, payment issues, and vendor concerns.
• Collaborate with internal departments to obtain information necessary for invoice processing and issue resolution.

Recordkeeping and Compliance

• Verify financial documents for payment processing, audit support, and tax reporting purposes.
• Maintain accurate and organized accounts payable files and records.
• Ensure compliance with company policies, accounting procedures, and internal controls.

Administrative Support

• Provide clerical and administrative support to the Accounting and Finance team as needed.
• Assist with special projects and other duties as assigned.