APD - Project Coordinator

Posting open until 11/6/2026

Salary: $51,035.56 annually

General Description and Classification Standards

The Project Coordinator supports the City of Atlanta's Police Department: Chief Administrative Office's Special Projects & Strategy division.

Responsibilities include monitoring Hansen, drafting task orders, maintaining vendor relationships, managing inspectors' schedules, and facilitating staff development. This role involves managing and leading project teams comprising department offices, city business units, and external community stakeholders. A degree of creativity and latitude is required.

Supervision Received

Works under direct supervision and follows standardized procedures and written instructions to accomplish assigned tasks.

Essential Duties and Responsibilities These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Coordinates IT project-related activities that support project governance for onboarding new projects, managing project updates, and status reporting.
• Ensures company resources are utilized appropriately.
• Manages the monthly preparation and support to all governance board meetings.
• Compiles project status reports, coordinates project schedules, manages project review board meetings, and identifies and resolves technical problems.
• Coordinates project activities and ensures all project phases are documented appropriately.
• Remains familiar with standard concepts, practices, and procedures within the Project Management field.
• Relies on experience and judgment to plan and accomplish goals.
• Provide analytical and administrative support to Manager in executing assigned projects.
• Monitor project progress and success.
• Assess risks and hazards to the success of the project and take appropriate measures for avoidance - issues and risks log.
• Document project progress.
• Present and document interim results, cooperate with management, customers, project review boards, and steering committees.
• Manage and set up for all Governance Board Meetings (PRB, ARB, and Steering Committees).
• Assess potential issues and accordingly develop resolutions.
• Interact with various teams to coordinate project activities.
• Maintain continuity of work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
• Assist in project design and development activities.
• Work with Manager in change order management, project tracking, and document control activities.
• Attend project meetings and follow-up with outstanding tasks.
• Develop project reports for management and clients.
• Analyze and resolve project issues in a timely and accurate manner.
• Oversee project correspondences and prepare and review project-related emails, letters, proposals, memos, meeting minutes, and other documents.
• Review contract requirements and process invoices in a timely manner working with the AIM business office.
• Hand over project results, draw up the final project report.
• Develop and execute the project work plan, meeting project objectives, managing project budgets, and overseeing teams and vendor relations.
• Cultivate cross-departmental working relationships to align project focuses with City of Atlanta’s Comprehensive Development plans and Food Systems plan & strategies.
• Establish relationships with various food system value chain stakeholders and facilitate regular stakeholder engagement opportunities.
• Manage various digital media platforms to promote AgLanta Grown projects.
• Conduct annual baseline surveys to collect and update data supporting the City of Atlanta’s fresh food access goals and Food Systems plan.
• Organize annual events aimed at enhancing the local food economy and value chain connections.
• Provide training, workshops, and events for AgLanta Grown producers on marketing strategies, leveraging the AgLanta brand, and enhancing the local food economy.
• Utilize network connections to access valuable agricultural-focused technical assistance and resources to share with AgLanta Grown networks.
• Develop a fundraising strategy with a goal to increase annual program income.
• Deliver key analysis and create quarterly reporting packages for project status, budget, human resources, financial resources, and other metrics.
• Review technical designs or work associated with the project with consultants and team members as needed.
• Monitor Hansen, generate and close work orders for required projects and assignments.
• Draft task orders for required contracts for Project Managers.
• Maintain relationships with Plumbing and Clean Ups/Spills vendors to ensure contract compliance and submit invoices for approval.
• Manage field operations and maintain all necessary documents for record-keeping.
• Maintain inspectors schedules, provide and review necessary documents such as Daily Activity Sheets for field reporting and record-keeping.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Strong written and verbal communication skills.
• Organizational skills.
• Strong leadership courage skills desired.
• Ability to manage a diverse workload.
• Ability to track and monitor multiple work activities.
• Ability to direct and lead the work of others.
• Ability to remain highly accountable to assigned work - producing high-quality deliverables and meeting deadlines.

Minimum Qualifications

Education and Experience

Associate’s degree in related field and two (2) years of experience in the same or similar position (recent project coordinator-administrative coordinator position and/or training).

Licensures and Certifications

Entry-level knowledge of MS Project 2010 and SharePoint, Entry-level knowledge of project management practices.

Preferred Requirements

None

Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

Lifting Requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.