Apprentice Administrator – Tutor/Assessor
Apprentice Administrator – Tutor/Assessor Reports to: Head of Apprentices
Join our exceptional Team
Seymour House is a family-run day nursery group with 35 years of experience in making a real difference to families, our team, the environment, and the community.
Our success is built on the experience of our team and their dedication to achieving our goals. So, we want to reward our team by creating the best place to work in the early years, where people can grow with us, create a lasting impact, and share in our success. We want our team to feel connected to our purpose, trust they are valued and be able to fulfil their career ambitions.
The Early Years Tutor/Assessor role is key in the delivery of our Level 3 curriculum, acknowledging every apprentice is unique through our bespoke training programmes. You will build meaningful relationships with apprentices and colleagues using consistent and
effective communication. This role is suitable for someone passionate about Early Years, training and mentoring and looking to fulfil their career in a flexible, friendly, and creative environment.
Perks of the Role
• The opportunity to play a pivotal role in a rapidly growing group and exciting Apprenticeship scheme
• Work as part of a close, supportive and driven team
• Competitive salary
• 33 days holiday (including bank holidays)
• Flexible working location options (Hybrid: Chelmsford / Colchester with home working)
• Autonomy in the role and strong training and development opportunities
• Discounted gym membership
• Excellent training and development opportunities
• Cycle2Work scheme
• Financial wellbeing programme
About You
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Apprentice Administrator |
Tutor/Assessor |
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· Experience working in a similar position or administrative role · Good attention to detail with data input · Experience using Apprenticeship systems is desirable |
· Early years’ experience working at a senior level is essential · Experience working in a similar position is desirable |
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· Experience using Microsoft Office programmes · Self-motivated and able to work autonomously · Positive attitude, willingness to learn and problem-solving approach · Administrative support to our Head of Apprenticeships, Assessors and Learners · Managing and responding to incoming queries relating to our Apprenticeship programme · Processing a range of documents including enrolments, agreements and contracts · Collecting, processing and inputting information onto our Apprenticeship platforms · Data input onto Learner Management Systems · Supporting Apprenticeship recruitment · Schedule and deliver learner enrolments · Provide support for Awarding Organisation and End Point Assessment requirements · Ensure programme compliance · Support Apprenticeship Funding administration · Support engagement and continuous improvement activities as well as Apprentice events |
· Experience using Apprentice systems is desirable · Experience using Microsoft software is essential · Knowledge of GDPR and safer recruitment is desirable · Positive attitude, willingness to learn and a problem-solving approach · Commitment to continuous improvement · Commitment to ensuring our Apprentice programme is outstanding · Self-motivated and able to work with limited day-to-day supervision · Commitment to CPD · Assessor qualification desirable |
About the Role
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Apprentice Administrator |
Tutor/Assessor |
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As our apprentice Administrator, you will be a key member of our Apprenticeship Team, supporting our Assessors with the onboarding procedures through to End Point Assessment. You will also play an important role in supporting the Head of Apprenticeships with the overall running of the programme, including building relationships with local schools and colleges, attending career fairs and sharing our programme with the next generation. |
As our Early Years Tutor / Assessor, you will be a key member of our Apprenticeship Team, supporting our learners through their Apprenticeship, ensuring work is set and assessed promptly, and Learners complete their Apprenticeship. You will also play an important role in supporting the Head of Apprenticeships with the overall running of the programme, including designing and delivering training and ensuring we meet quality standards and offer a high-quality Apprenticeship programme. |
Make a Difference
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Apprentice Administrator |
Tutor/Assessor |
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• Take overall responsibility for the onboarding of apprentices, liaising with the employers about time frames and getting the apprentices set up with the programme. • Liaise with the local Colleges and schools to enhance partnerships and agree on attendance at Career fairs • To advertise on the government websites any Job adverts to support the recruitment of apprentices • Be familiar with the systems to offer support and guidance on OneFile • Keeping abreast of changes to the statutory guidance and Ofsted’s Education Inspection Framework • Ensure the apprentices complete all relevant onboarding documents, including an Apprentice agreement • Organising the apprentice's training schedules for the Knowledge Days and Live Online sessions • Ensure that you are covering the other assessor/tutors in their absence, for example, holiday cover • Reporting on the academies KPI’s • Ensuring that all apprentices are familiar with OneFile processes and are available for support • When the setting is recruiting, support them in providing BKSB log-ins for the candidate's taster days • Maintaining the EPA Pro and gateway processes and ensuring that the assessors have all the information to be able to put their apprentices through to Gateway. • Liaise with our partner for maths tuition • Attend monthly meetings • Conduct Audits in line with our reflective practice cycle and complete any tasks from non-conformances. |
• Take overall responsibility for an agreed caseload of learners to provide high-quality training, coaching, mentoring, instruction and assessment to learners to achieve their apprenticeship and Level 3 qualification promptly. • Act as the main point of contact for learners, creating positive relationships and inspiring our Apprentices to aim high and feel passionate about their careers in early years • Set up and manage regular meetings with Apprentices and their managers and complete all associated documents in line with our programme outline • Provide high-quality training, coaching, instruction and assessment to Apprentices with their Apprenticeship work and roles within Seymour House • Complete initial assessments to determine readiness for the apprenticeship programme, and to establish an individual learning plan to support their progression through the programme. • Support Head of Apprenticeships with the design and delivery of high-quality training and coaching for Apprentices • Map out individual learning plans that ensure Apprentices develop their knowledge, skills and behaviours holistically, in sufficient depth, and promptly, ready for the Gateway and End Point Assessment (EPA) • Work with nursery managers and Head of Apprenticeships to establish activities and tasks that allow learners to develop their knowledge, skills and behaviours – considering how these might be developed on and off the job. • Review the learner’s development of KSB with both the learner and their managers • Support Apprentices with Functional Skills requirements from initial assessment through to successful completion of Level 2 • Proactively seek feedback from Apprentices on their experiences and work with Head of Apprenticeships to continually develop our programme and increase Apprentice engagement |
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• To promote Seymour House values and adhere to awarding body practices, ensuring best practice is always applied • Support the Head of Apprenticeships to ensure the apprenticeship programme meets the requirements of the Level 3 Apprenticeship Standard, Funding rules and Ofsted registration and inspection criteria • As an assessor, you will be required to complete the Level 3 designated safeguarding training to fulfil the role of a designated Safeguarding Lead for the apprentices. This will need to be updated every two years in line with the Seymour House safeguarding procedure |
Other Information
Members of the Central Team have a personal responsibility to identify any training and development they feel they need to meet the requirements of their role.
The Organisation actively promotes equal opportunities and is committed to equality and diversity for all our stakeholders. Applicants will be considered on merit only, irrespective of any protected characteristics. A copy of the Organisation’s Equality and Diversity policy and
Disclosure Information Policy is available on request.
All our colleagues are expected to contribute to the delivery of our safeguarding policy and
values. In addition, Apprenticeship positions are required to undertake an enhanced disclosure check by the Disclosure and Barring Service.
Seymour House is committed to safeguarding and promoting the welfare of children and young people and expects all team members and volunteers to share this commitment.
This post is classed as having a high degree of contact with children and is exempt from the Rehabilitation of Offenders Act 1974. An enhanced check is completed and regularly updated through the Disclosure and Barring Service.
Seymour House actively promotes equal opportunities and is committed to equality and diversity for all our children and staff. Applicants will be considered on merit only, irrespective of race, sex, sexual orientation, disability, age, religion or belief.
A copy of the Company’s Equal Opportunities Policy and Disclosure Information Policy is available on request.
The duties and responsibilities listed are not exhaustive and describe the post as it is at the present time. The postholder will be expected to carry out any reasonable duties as instructed by the Head of Apprenticeships. We reserve the right to change the duties and responsibilities, and the post holder is expected to accept any reasonable alterations that may be necessary.