Aquatic Program Coordinator - French Creek YMCA

POSITION SUMMARY:The Coordinator of Aquatic Programs plans, markets, schedule and delivers all quality YMCA water-based programs for YMCA members, participants and guests. Coordinator’s will ensure all programs are in accordance with YMCA of Greater Cleveland and Y-USA standards and guidelines. The Coordinator must be knowledgeable, professional, and show concern for program all members, participants and guests.
ESSENTIAL FUNCTIONS:
Primary Responsibilities

Swim Team Support

Assist swim team coaches with practices, meets, swimmer development, and team administration.
Support registration, communication, scheduling, records, and other administrative functions.

Help create a positive, inclusive team culture grounded in our core values (Play With Purpose).

Swim Lesson Program Development

Coordinate and support the day-to-day operation of the swim lesson program.
Work with instructors to promote consistent teaching standards and skill progression.
Evaluate the current lesson structure and identify opportunities for program improvement.
Establish clear skill and readiness benchmarks that help swimmers progress toward competitive swimming.

Swim Team Feeder Pathway

Build a deliberate pathway from swim lessons → swim team readiness → competitive swimming.
Identify and encourage swimmers who may be ready for the swim team.
Develop communication and engagement strategies that introduce lesson families to the swim team.
Collaborate with instructors and coaches to ensure swimmers and families understand their next opportunities for growth.
Track participation and progression to measure the effectiveness of the feeder program.

Staff & Family Engagement

Support the hiring, onboarding, scheduling, and development of aquatics staff as assigned.
Provide coaching and feedback to instructors to strengthen program quality.
Build positive relationships with families and respond to questions or concerns in a timely and professional manner.

Program Growth & Quality

Monitor participation, retention, and progression within aquatics programs.
Help develop new programming, events, clinics, and opportunities that increase participation and swimmer engagement.
Promote a safe, welcoming, and equitable environment where swimmers of different skill levels can develop confidence and achieve their goals.

QUALIFICATIONS:Education• High school diploma required; Associates degree preferred.
Experience: • Minimum of one (1) year of related experience working in aquatic programing • Minimum of one (1) year of aquatic instruction • Minimum of one (1) year supervisory experience preferred Certification(s) and Requirements:• Current CPR/AED Pro, O2 Management, Current First Aid• Current Y lifeguarding or American Red Cross Lifeguarding, Instructor Certification a plus• Current Water Safety Instructor or YMCA Swim Instructor certification required.
Technical Skills and Knowledge:• Must have proficient swimming skills and the ability to demonstrate freestyle, backstroke, breast stroke and butterfly, side stroke and elementary backstroke.• Willingness and ability to model the key attributes; Welcoming, Genuine, Hopeful, Nurturing and Determined. • Demonstrate commitment to the mission and cause of the YMCA and uphold its values and ethics. • Ability to work effectively work with people of different backgrounds, abilities, opinions and perceptions.• Willingness and ability to be a mandated reporters for any signs or suspicion of child abuse and neglect. All employees are required to follow the child abuse and neglect reporting process: completion of Suspected Child Abuse/Neglect reporting form, calling children protective services (696-Kids) and notifying your immediate supervisor, branch executive, risk management and human resources department (s)
PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.• The ability to perform frequent amounts of sitting, standing, swimming, walking, reaching, stooping, kneeling, bending and or instructing others for the duration of their shift.• The employee must occasionally lift and/or move up to 100 pounds.• Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.• Able to work a flexible 35-40 hours a week schedule, times vary depending on program schedule and needs.
WORK ENVIRONMENT:• Maintain a clean and orderly work environment.• The noise level in the work environment is usually moderate to noisy. • Work environment may be slippery and wet often • May be required to work outside and on occasion may encounter inclement weather.
DISCLAIMER:The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.