Archives & Admin Assistant

What you will do:

1) Archives and Library Management

• Organise, catalogue, and maintain archival records, documents, photographs, publications, and artefacts

• Support the ongoing development, organisation, and upkeep of the archives and library

• Ensure records and materials are properly stored, tracked, and accessible when require

2) Digitisation and Records Management

• Prepare, scan, organise, and manage physical and digital records

• Maintain inventories, registers, filing systems, and related documentation

• Support ongoing digitisation and records management projects

3) Administrative and Operational Support

• Provide administrative support including documentation, filing, scheduling, correspondence, and record keeping

• Prepare reports, updates, and other documentation as required

• Support projects and initiatives assigned by the Archives Working Group or the Custos

4) General Support

• Assist with research, information retrieval, and internal requests relating to archival materials

• Handle confidential records and information with discretion

• Undertake other duties and responsibilities as reasonably assigned in support of the archives, library, and wider mission of the Franciscan community

Requirements:

• Diploma, Degree, or equivalent work experience

• Strong organisational, administrative, and record keeping skills, with attention to detail

• Comfortable working independently and managing assigned responsibilities

• Good communication and interpersonal skills, with the ability to work collaboratively with others

• Trustworthy, dependable, and willing to support the mission and work of the Franciscan community