ARCHIVES SPECIALIST A, B or C (Records Management)
About this Job
- The mission of the Secretary of State's office is to serve the public by meeting its legal responsibilities of collecting, securing, and communicating information that enhances commerce, ensures the integrity of Louisiana's elections, and preserves, presents, and makes accessible government information essential to Louisiana's operations and its recorded history.The Records Management Section of the Archives Division of the Secretary of State is seeking an Archives Specialist A, B, or C to assist state agencies and the records management program with their records management needs.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:- Building and Supporting Teams: The ability to combine one's actions and efforts with others to work toward achieving a common goal.
- Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
- Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
Minimum Qualifications
- Three years of experience in historical research, archival operations, records management, records preservation, or college-level teaching in a humanities field; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification
- The official job specifications for this role, as defined by the State Civil Service, can be found here.
Job Duties and Other Information
- Job Duties:
- Research state and federal laws regarding records management.
- Meets with state and parish government representatives to assist them in developing and managing their records in an efficient and economical manner.
- Collaborates with state and parish government agencies in the development of their records retention schedules.
- Reviews state and parish government agencies' disposal requests to determine if their records have met retention and are eligible for destruction.
- Presents training to state and parish government agencies on records management practices.
Preferred Skills:
- Efficient, organized, and a self-starter.
- Skilled at legal research.
- Public Speaking and communication.
- Possesses a working knowledge of Louisiana's governmental organizational structures, operations, and functions.
- Demonstrates a commitment to learning.
Position-Specific Details:Appointment Type: Probational or PromotionalDivision: Archives Division - Records Management Section / One (1) vacancy
Career Progression: This position may be filled as an Archives Specialist A, B or C
Location: Secretary of State, Essen Lane, Baton Rouge, LA.
How To Apply:No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
Contact Information:
For further information about this vacancy, contact:
Ashley Rathcke, HR Specialist
Secretary of State Nancy Landry
Human Resource Division
P. O. Box 94125
Baton Rouge, LA 70804-9125
ashley.rathcke@sos.la.govLouisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.