Asset Inventory Specialist

Open 27d

Starting Wage Range: $24.60/hr. - $31.84/hr.

Essential Functions:

Maintains all inventory records for capital and minor equipment assets; communicates, coordinates and reconciles information with Tribe’s inventory tracking system.
Verifies proper classification of fixed high-risk assets.
Assign inventory barcode tags to all capital and minor equipment assets.
Responsible for completing a physical inventory of Capital equipment on a bi-annual basis including identifying equipment, tagging and updating inventory database.
Maintains warehousing and surplus equipment inventory and records.
Coordinates the distribution and redistribution of equipment; maintains historical files of all Tribal equipment.
Reconcile inventory system for the removal of equipment from inventory; and coordinates distributions and disposals as needed.
Reports the capitalized equipment/asset financial information to the Finance Department.
Ensures Federal and State grant property management compliance.
Identifies, researches and solves equipment inventory discrepancies.
Coordinates removal and moving of tribal property as requested by Tribal departments.
Process Purchase Orders in accordance with the Procurement Policy and Procurement Ordinance.
Process Travel Requests in accordance with the Travel Policy and GSA standards.
Provides back-up support to department staff in their absence or as needed.
Generates a variety of reports as requested.
Performs a variety of other duties as assigned by supervisor.

Education, Experience, and Licenses:

Requires a high school diploma or GED. College course work in inventory management, purchasing, and computer training is preferred.
Requires one (1) year of administrative experience; procurement and inventory management experience is preferred.

Driving Requirements:

Employees may be required to drive for work-related purposes and must maintain a valid Oregon

Driver’s License (ODL), meet company vehicle insurance requirements, and provide proof of personal vehicle insurance.

Qualifications, Registrations, and Certifications:

Requires ability to efficiently plan, schedule and accomplish a variety of activities and projects simultaneously and within appropriate time constraints.
General understanding of using Laserfiche to process travel requests.
Ability to establish and maintain effective work relationships in meeting and dealing with others.
Ability to use computer application software packages used for spreadsheets, databases and word processing applications.
Requires knowledge of inventory control and inventory control computerized database system preferred.
Ability to be able to make decisions under pressure and time constraints.
Ability to use Abilia to look up items needed to be inventoried and process Purchase Orders.
Ability to make decisions on where items should be coded in the tribe’s budget for purchasing.
Ability to make some decisions related to work order requests and follows standard practices, policies and procedures of the Tribe with minimal supervision.
Knowledge of and sensitivity to Native American culture required.

Environmental Factors and Conditions/Physical Requirements:

Continually requires the ability to express or receive detailed information or important instructions through oral communication.
Continually requires working with fingers rather than the whole hand or arm. Requires repetitive movement of wrists, hands and/or fingers. Often requires walking or moving about to accomplish tasks.
Requires standing and/or sitting for sustained periods of time, raising objects from a lower to a higher position and/or moving objects horizontally.
Occasionally requires lifting of up to 50 pounds.
This position is frequently subject to inside environmental conditions which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.

Supports a safe work environment by performing all duties in accordance with Tribal safety policies and procedures, and Emergency Management Plan.

Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.
May be called upon to serve as a Disaster Reservist during emergencies.
Local travel is occasionally required. Travel outside of the state is infrequently required.

Background Check:

Candidates for this position will be subject to criminal and character background checks and may be subject to fingerprinting.

See also