Assistant Administration Manager

Department: Corporate Affairs Division

In this position, you will:

• Assist the manager in establishing and optimizing administrative systems, enhancing administrative policies and workflows, ensuring effective implementation, and continuously improving operational efficiency in line with business development needs.
• Manage office space planning, office leasing and lease renewals, office renovation projects, and the maintenance and management of office facilities and equipment.
• Oversee the management of administrative fixed assets, control administrative costs, and ensure the efficient allocation of resources.
• Coordinate the deployment and scheduling of company vehicles and other administrative resources to support business travel requirements.
• Provide administrative support for important company meetings and events.
• Manage employee logistics and support services to improve employee satisfaction.
• Liaise with external service providers, including property management and security vendors, monitor service quality, and handle related complaints and issues.
• Monitor administrative expenses and ensure cost-effective administrative operations.
• Perform other assigned projects and tasks as required by the business.

To be successful in this position, you should meet the following requirements:

• Bachelor's degree or above in Business Administration, Administrative Management, Corporate Management, or related disciplines preferred.
• Minimum 5 years of relevant administrative experience, preferably gained in medium to large-sized organizations.
• Strong organizational skills, proactive work attitude, and excellent teamwork and interpersonal communication abilities.
• Highly responsible, detail-oriented, able to work under pressure and meet tight deadlines.
• Excellent written and verbal communication skills in Chinese and English, including Cantonese, Mandarin, and English.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.