Assistant Chief of Staff to the CEO

Your Role

Graham Partners is seeking a highly organized and high-potential Assistant Chief of Staff to the CEO of a private investment firm based in the Philadelphia suburbs. This role spans both professional and personal domains, requiring a hospitality-first mindset, strong judgment, and exceptional attention to detail. This is a unique opportunity to work closely with a senior executive in a fast-paced environment, gaining direct exposure to how a CEO operates across business, personal, and family priorities. The ideal candidate thrives under pressure, anticipates needs before they arise, and takes pride in delivering a consistently high standard of execution.

Why This Role is Unique

• Direct, day-to-day exposure to the CEO of a private investment firm
• Opportunity to learn how senior leaders manage time, decisions, and priorities
• High ownership early in your career with a steep learning curve
• Experience operating across business, personal, and family office environments
• Potential pathway into operations, chief of staff, or other leadership-track roles

Responsibilities

• Executive Time & Priority Management: Own and optimize the CEO’s calendar across all aspects of his life, integrating business priorities with personal commitments (fitness, wellness, medical, philanthropy, networking, etc.).
• Stakeholder Management & Execution Excellence: Drive coordination across extended family, house staff, corporate teams, and a broad external network to ensure all meetings and commitments are executed with precision and a high standard of service.
• Travel Strategy & Logistics Management: Build and manage detailed, hour-by-hour travel itineraries across multiple time zones, incorporating contacts, contingencies, and real-time variables. Coordinate complex domestic and international travel via private aviation, NetJets, and commercial carriers.
• Confidentiality & Judgment: Handle sensitive information and interpersonal dynamics with discretion, sound judgment, and professionalism.
• Financial Coordination & Oversight: Partner with the accounting team to track and manage expenses across personal, business, and philanthropic activities.
• Operational Communication & Alignment: Maintain daily communication with business and personal staff to ensure alignment, preparedness, and seamless execution of the CEO’s schedule.
• On-the-Ground Execution Support: Travel as needed to manage logistics and support the CEO, family, and staff during complex or high-priority situations.

We seek top-tier talent with the following qualifications:

• Experience: 0–3 years of experience (including internships), ideally in high-performance, service-oriented, or fast-paced environments.
• Hospitality Mindset: A polished, service-oriented approach. Experience in hospitality, athletics, campus leadership, or other high-accountability environments is highly valued.
• Organizational Skills: Strong ability to manage multiple priorities and complex schedules in a dynamic environment.
• Communication: Clear, professional, and personable written and verbal communication skills.
• Flexibility: Willingness to provide responsive support as needed, including occasional work outside standard hours.
• Emotional Intelligence & Discretion: Strong judgment, interpersonal awareness, and ability to handle sensitive information with confidentiality.
• Proactive & Resourceful: Anticipates needs, solves problems efficiently, and executes with strong attention to detail.
• Technical Proficiency: Familiarity with scheduling tools, travel platforms, and Microsoft Office/Google Workspace.

Requirements

• Bachelor’s degree from a well-regarded university or college
• Valid passport, clean background check, and strong references
• GPA 3.6 +

We Offer Competitive Compensation & Benefits:

• Comprehensive health benefits package, including medical, dental, and vision
• 401(k)
• Opportunity for a hybrid office schedule
• Paid firmwide holidays and PTO
• Ongoing training
• Wellness stipend / Fitler Club membership
• Paid parental leave
• Collaborative and high-performance firm