Assistant Corporate Services Manager
Posted Updated
Description
About the job
The Assistant Corporate Services Manager is responsible for working with the Corporate Services Manager to ensure the organization’s facilities are managed effectively. Supporting the Corporate Services Manager, the Assistant Corporate Services Manager’s responsibilities covers all office, residential and guest house facilities across locations in Nigeria and includes canteen operation, property maintenance, furnishing and housekeeping, immigration, visas and ticketing.
To manage the provision of quality services that reflects the organization’s core values.
What you'll be doing
- Undertake day-to-day facilities tasks including the continued operation of the organization facilities through a cost effective and efficient maintenance program.
- Support the Corporate Services Manager with the smooth delivery of facility-related projects and activities.
- Ensure the organization operates its facilities sustainably by continuous monitoring and introduction of sustainable practices.
- Support the Corporate Services Manager with the continued management of the organization's property portfolio and advise of critical dates/activities as required.
- Correspond with key suppliers and contractors to undertake maintenance, installation and removal of facilities fixtures and fittings and/or furnishings as required.
- Ensure that service levels are maintained with key suppliers and issues are considered and acted upon in a timely and professional manner;
- Provide support for other Corporate Services teams across locations to meet service deadlines/tasks as required.
- Management of corporate relationships with service providers (housing, immigration, visas, travel) ensuring activities are fully compliant with Business Code and local legislation.
- Manages day-to-day service requests from stakeholders and customers (day-to-day administrative management of the employee life cycle)
- Track the use of office consumables – stationery and refreshments – highlighting any unusual trends.
- Periodic canteen inspection and ensure 100% compliance with H&S/food handling requirements
- Follow up with Procurement, vendor and Finance departments for prompt delivery and payments to Service Vendors.
- Preparation and making ready available office/residential space for new and existing staff.
- Immigration Matters
- Ensure monthly NIS returns are completed on time and correctly.
- Ensure proper documentation is maintained for all expatriates
Locations
- Sagamu
- Ewekoro
Requirements
- 2-3 years working in a large organization in a similar role
- Professional certification in Facilities Management would be an advantage
- Experience in any area of corporate services i.e. vendor management, facilities, events, would be an advantage
- Understanding of facilities management and the building/construction industry. Understanding of document storage requirements, policies and procedures.
- Good verbal and written communication skills
- Good customer service skills
Benefits
HBM Nigeria people are passionate about finding better ways to build. They embrace innovation and improvement with a pioneering spirit. They work as trusted partners, creating better solutions and experiences for their customers, communities, and colleagues
Your HBM Nigeria Experience:
At HBM Nigeria, there is endless opportunity for you to play your part. Whether you are in a technical, managerial, or frontline role, you can shape a career that works for you. With us you’ll have the chance to embrace the passion we share for our planet. You’ll be encouraged to seek out diverse perspectives, share your ideas and build the skills and connections you need to perform at your best. Because it’s only when we work together in a culture where everyone thrives that we can build the world we all want to live in.