Assistant Document Controller

Functional roles and responsibilities

To assist the Document Controller with recording the flow of all financial documents that are sent and/or received by Finance Shared Services (FSS) team in the financial ledgers.

• Support with receiving all documents for processing financial transactions.
• Ensure all documents that are received are checked against a pre-defined criterion.
• Issue acknowledgement of receipt of documents to all senders.
• Assist with ensuring all document details are entered precisely on the office management document tracking software to enable accurate monitoring of the document processing status.
• Distribute the documents received to the relevant FSS team for further processing.
• Assist in ensuring timely intimation of document collection to the intended recipients.
• Support in ensuring all queries related to FSS transactions raised on DCO are addressed in a timely manner.

Education / certification and continued education

Graduate, preferably in Commerce.

Years of experience

1 to 2 years of office administration / document control experience.

Knowledge and skills

• Excellent attention to detail and capable of carrying out tasks efficiently, methodically and accurately.
• Ability to work under time pressure and highly organised.

Languages

Fluent in English.