Assistant Document Controller

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

This role is part of Arcadis’ Global Excellence Centre (GEC) and will join our 3,000+ talented individuals working in India, Romania, and Philippines, in partnership with Arcadis’ offices globally. The GEC brings key capabilities and capacity to support our clients seamlessly around the world. For those in GEC there are options to be dedicated to one country; developing deep knowledge and strong relationships, as well as opportunities to be part of teams working truly globally as a center of excellence, offering diversity and variety. Arcadians are by nature, globally minded and culturally aware, and Arcadis strongly believes in flexibility which enables change over time as your career progresses. The GEC model is well embedded in Arcadis, and the strong relationships that exist between our global offices are truly unique.

Role accountabilities:
Support Project Managers and teams by assisting with project administration, ensuring efficient and accurate control, report, review, and distribution of project documents, using CDE platforms and following Arcadis and client requirements.

Key Accountabilities

• Prepare and issue weekly RFI and design documentation reports (status, contractor milestones, review outcomes).
• Review contractors’, designers’ documentation in CDE platforms for completeness and compliance.
• Check, comment, and verify metadata for uploaded documents; coordinate and resolve inconsistencies.
• Notify stakeholders of missing or incorrect documentation, ensuring timely resolution.
• Maintain latest deliverables list from contractors; categorize and track submissions/resubmissions (e.g., using Asite, Aconex or any other CDE platform).
• Support document management within SharePoint, Box, and other CDE systems as required.
• Assist with document handover processes and compliance checks.
• Oversee and document approval workflows for all design submissions and releases.
• Oversee document flows between design, construction, QA/QC, commissioning, commercial, and operations teams.
• Maintain a single source of truth for all project documents (drawings, models, ITPs, test records).
• Support the team with any trackers for PM outputs and / or design deliverables.
• Report for document milestones (submittals, approvals, as-builts) to support project schedule and commissioning handovers.
• Support to produce look-ahead and status reports to prevent document-driven hold-ups.

Qualifications & Experience:

• Bachelor’s degree or equivalent in a relevant discipline (e.g. Civil Engineering, Architecture, Construction Management, etc.), master’s degree an advantage.
• 1-3 years’ experience supporting project administration, ideally in construction or engineering.
• Proficiency with Microsoft Office, SharePoint, BIM 360, ACC, and project management tools.
• Proficient in organizing and maintaining project documentation (drawings, contracts, RFIs, submittals, etc.) and ensuring compliance with standards like ISO 9001/19650.
• Strong organizational and communication skills.
• Attention to detail and ability to manage and prioritize tasks.
• English language proficiency required.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day, which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people.

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