Assistant Facilities & Equipment Manager/ Department of Athletics

The Assistant Facilities & Equipment Manager in the Department of Athletics is responsible for assisting in the management of athletics facilities, game-day operations, and equipment inventory. The role requires overseeing daily operational tasks, ensuring proper maintenance of athletic facilities, and coordinating with coaches and staff to support practice and competition needs. The position also involves assisting in budgeting, inventory tracking, and improving efficiency in game-day setup and breakdown. The position will report directly to the Director for Facilities, Operations & Events.


Key Responsibilities:

Facilities & Game Day Operations

· Assist with game-day and event operations, including venue setup and breakdown.

· Work closely with coaches, support staff, and administrators to ensure facility needs are met.

Maintain organization and cleanliness of facilities, ensuring a safe environment for teams and staff.· Assist in the planning and budgeting of facility enhancements, capital projects and equipment purchases.

· Identify areas for improvement in event operations and implement best practices.

· Make recommendations for preventative maintenance and operational efficiency.

Equipment & Inventory Management

· Assist with the issuance, distribution, and maintenance of athletic apparel and equipment.

· Ensure timely ordering and tracking of inventory to support athletic programs.

· Maintain an updated inventory of equipment, uniforms, and other necessary materials.

· Work with vendors to ensure proper receipt of orders and manage invoices for timely payments.

· Identify areas where resources can be optimized for cost-effectiveness.

Staff & Operations Support

· Provide guidance and training to student and part-time staff assisting with game-day and facility operations.

· Communicate operational expectations clearly to ensure smooth game-day execution.

· Assist in the development of operational manuals, checklists, and best practices for event management.

Work Environment & Schedule:

· Ability to work evenings, weekends, and holidays as required for athletic events.

· Physically able to lift and transport equipment as needed.


Minimum Qualifications:

· Minimum of 1-2 years of experience in facilities or equipment management, preferably in an athletics setting.

· Strong organizational and time-management skills with the ability to multitask and work effectively under pressure.

· Strong communication and interpersonal skills to work with coaches, staff, and vendors.

· Experience using inventory management software is a plus.

· Knowledge of NCAA and MEAC regulations is preferred.

Preferred Qualifications:

· Bachelor’s degree in sports management, facilities management, or a related field preferred.

· Five years’ working experience in Division I college athletics department or conference office.

· Minimum five years’ experience in facility operations or game operations in a DI/II athletics program or Division I/II athletics program with football.

Salary range $45,000-$55,000

Special Instructions:

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

Candidates may show interest by submitting via online, the following:

1. A letter of interest (via cover letter).
2. A current resume (via resume).
3. Completed Application via Workday
4. Transcripts of highest degree conferred (unofficial transcripts accepted, however, official transcripts are required of finalist) (via transcripts).
5. Names and contact information for three job references (include with resume).

Application and/or résumé for this position must be submitted electronically by 11:59 p.m. on the closing date through the Workday Human Capital Management System (HCM). Mailed, emailed, faxed, or hand delivered applications and/or résumés will not be accepted. Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of Virginia Employees Only), must attach these forms when submitting their state application and/or résumé. The decision to interview an applicant is based solely on the information received for this position from either the electronic application and/or résumé. RMS provides a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your RMS account to check the status of your application for this position.

Norfolk State University conducts background checks on all candidates identified as a finalist for employment consideration. The type of background check(s) performed are dependent upon the type of position for which you have been identified as a finalist and may include criminal history, including sexual offender registry checks, reference checks, degree validation, DMV (driving) records, license verification, and credit report reviews. The results of background checks are made available to University employing officials. As a finalist, you will be required to sign an Authorization to Release form. Norfolk State University utilizes Form I-9 and E-verify in the verification of eligibility for employment. Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information:

Name: Office of Human Resources

Phone: 757-823-8160

Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer

Contact Pathways