ASSISTANT FACILITIES MANAGER

Job Summary

The Assistant Facilities Manager assists the Facilities Manager in maintaining Hope Haven facilities, grounds, vehicles, equipment, and physical assets. This position performs preventative maintenance, repairs, construction-related projects, vehicle maintenance, and facility improvement activities while supporting the development and oversight of maintenance program trainees. The Assistant Facilities Manager helps ensure that all facilities remain safe, functional, compliant, and welcoming for residents, staff, and visitors.

Supervisory Responsibilities

Provides oversight, coaching, instruction, and work direction to maintenance program trainees. Supports trainee development, work assignment completion, safety practices, and skill-building activities.

Essential Functions

Facilities & Property Maintenance

• Assist in maintaining Hope Haven buildings, grounds, and physical assets.

• Oversee upkeep of the appearance and condition of agency facilities.

• Perform light construction, repair, renovation, and facility improvement activities.

• Perform and oversee light painting, touch-up, cleaning, and related maintenance projects.

• Perform pest control activities as needed.

Building Systems Maintenance

• Perform repairs and preventative maintenance on HVAC systems and equipment.

• Install, replace, and repair light fixtures, switches, electrical outlets, and related components.

• Replace, repair, and maintain plumbing fixtures and drain systems.

• Use hand tools, power tools, and maintenance equipment safely and effectively.

Maintenance Operations

• Utilize the agency work order system and complete assigned work orders in a timely manner.

• Report maintenance concerns, facility issues, and operational needs to the Facilities Manager.

• Maintain assigned areas in an inspection-ready condition.

• Assist with facility inspections and operational readiness activities.

• Communicate maintenance needs, repairs, and project updates to staff and leadership.

Equipment, Vehicles & Asset Management

• Perform preventative maintenance on agency vehicles and equipment.

• Purchase maintenance supplies and materials as authorized by the Facilities Manager.

• Pick up donations and transport materials as needed.

• Assist in maintaining equipment, tools, and operational assets.

Maintenance Training & Workforce Development

• Coordinate and oversee maintenance program trainees.

• Provide instruction, coaching, and support related to maintenance activities.

• Promote safe work practices and appropriate workplace behavior.

• Support resident workforce development and skill-building opportunities.

Safety, Compliance & Communication

• Assist in emergency drills and facility preparedness activities.

• Maintain compliance with agency policies, procedures, and standards.

• Maintain confidentiality and professional boundaries.

• Communicate regularly with staff both verbally and electronically.

• Attend required meetings and trainings.

Additional Responsibilities

• Support special maintenance projects and organizational initiatives.

• Assist with operational and facility-related activities as assigned.

• Perform other duties within the scope of the position as assigned by the Facilities Manager.

Physical Demands

• Keyboarding

• Walking

• Sitting

• Standing

• Bending

• Twisting

• Driving

• Frequently lifting and moving up to 100 pounds

• Exposure to chemicals and cleaning agents

• Use of ladders and work at elevated heights

Work Environment

Work is performed in residential, office, maintenance, warehouse, and outdoor environments. Responsibilities involve exposure to varying weather conditions, maintenance equipment, power tools, cleaning chemicals, ladders, vehicles, construction materials, and repair activities. Regular interaction with residents, staff, vendors, contractors, and community partners is expected.

Disclaimer

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change based on organizational needs.