Assistant Finance & Administration Manager
Job Summary
The Assistant Finance & Administration Director supports the Finance & Administration Director in overseeing the company’s financial operations, with a strong focus on client invoicing, accounts receivable follow-up, customs coordination, and banking activities. The role ensures accuracy, compliance, and timely processing of financial and administrative transactions while maintaining proper documentation and reporting standards.
Responsibilities
A. Invoicing
- Prepare client invoices in accordance with approved agreements and after verifying cost calculations.
- Ensure timely and organized dispatch of invoices to clients.
- Maintain an updated and accurate register of issued invoices.
B. Accounts Receivable Follow-up
- Monitor client payments and due dates.
- Follow up on outstanding receivables to ensure timely collection.
- Prepare a weekly accounts receivable aging report.
C. Customs Submission and Coordination
- Prepare and submit all required documentation for customs clearance operations.
- Follow up on customs files with relevant authorities.
- Verify the compliance and accuracy of shipping and customs documents (Bill of Lading, commercial invoices, packing lists, etc.).
- Maintain the customs broker file (Soumier file) and ensure compliance with customs regulations.
D. Banking Management
- Maintain an updated record of bank transactions.
- Prepare bank transfer orders in line with management instructions.
- Monitor supplier payments and ensure timely processing.
- Assist in monthly bank reconciliations.
Requirements
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
- 5–8 years of experience in finance or accounting roles, preferably within trading, logistics, or import/export environments.
- Strong knowledge of invoicing processes, accounts receivable management, and banking operations.
- Familiarity with customs clearance procedures and related documentation.
- Good understanding of financial reporting and reconciliation processes.
- Proficiency in accounting software and Microsoft Excel.
- Strong organizational skills with high attention to detail.
- Ability to work under pressure and meet deadlines.
- Good communication skills in both French and English (Arabic is a plus).
- High level of integrity and ability to handle confidential financial information.