Assistant Manager, Corporate Secretarial

• Provide support and guidance on statutory obligations, corporate governance matters, corporate structures and key business transactions.
  
• Ensure governance practices are aligned with business objectives and regulatory requirements.
  
• Monitor regulatory developments and communicate relevant changes and implications to stakeholders.
  

• Maintain statutory registers, minutes books and corporate records in accordance with applicable laws and governance requirements.
  
• Ensure statutory filings and submissions to relevant authorities, including the Companies Commission of Malaysia, are accurate and completed within the required timelines.
  
• Maintain and manage statutory information within the Group’s e-library to facilitate efficient information sharing.
  
• Update and maintain records within the company secretarial system to improve data accuracy, real-time information management and compliance monitoring.
  

• Assist in gathering and consolidating information required for regulatory and corporate governance disclosures.
  
• Prepare and review statutory announcements and mandatory disclosures to ensure accuracy, timeliness and regulatory compliance.
  
• Assist in preparing corporate governance policies, reports and related documents in line with listing requirements and applicable guidelines.
  
• Leverage AI-enabled regulatory monitoring tools to enhance compliance monitoring and disclosure planning.
  

• Coordinate and manage Board and Board Committee meetings.
  
• Prepare meeting agendas, board papers and supporting documents, ensuring timely circulation and proper follow-up on outstanding action items.
  
• Draft resolutions, minutes and governance reports in accordance with regulatory and corporate requirements.
  
• Utilise board portals and AI-enabled tools to facilitate document distribution, digital approvals and minute-taking, improving overall Board administration efficiency.
  

• Prepare, draft and review corporate and entity-related documentation to ensure compliance with applicable regulatory requirements.
  
• Provide corporate secretarial support for major corporate exercises, including land acquisitions, strategic partnerships, restructuring initiatives, capital raising and other strategic transactions.
  
• Work closely with Legal, Tax, Finance and relevant business/support functions to ensure proper alignment of governance documentation and smooth execution of corporate exercises.
  

• Implement and utilise digital board portals, data management systems and tracking tools to improve accuracy, transparency and responsiveness.
  
• Identify and adopt technology-driven solutions to enhance the efficiency, accuracy and effectiveness of corporate secretarial processes.
  

Requirements

• Bachelor’s Degree in Corporate Administration, Finance, Accounting, Business Administration, Law, or a related discipline.
  
• Professional certification such as ICSA or MAICSA would be an added advantage.
  
• Possession of a Company Secretarial Practicing Certificate/License is preferred.
  

• Minimum 5–8 years of relevant experience, ideally gained within a public listed company.
  
• Prior experience in the property development sector would be highly advantageous.
  
• Solid understanding of company secretarial procedures, the Companies Act 2016, Bursa Malaysia Securities Berhad Listing Requirements, and the Malaysian Code on Corporate Governance.
  
• Proven experience in preparing statutory filings, corporate announcements, board/shareholder resolutions, and governance reports, as well as coordinating and managing Board and general meetings.
  

Benefits