Assistant Manager, Infrastructure and Sustainability

Job Description
This role is responsible for supporting workplace administration, lease management, utilities, vendor contracts, and sustainability services to ensure efficient, compliant, cost-effective that support AIC's business objectives and staff experience. The role also drives continuous process improvement, stakeholder engagement, contract governance, and operational excellence across the workplace portfolio.

• Manage end-to-end lease administration for AIC office premises, including lease renewals, rental payments, landlord management, tenancy compliance, and documentation upkeep
• Coordinate SWSH engagement meetings, documents, maintaining records for meetings with a focus on SWSH outcomes, including tracking of green initiatives and any follow up matters
• Maintain records of proposals with Sustainability indicators to support Sustainability Reporting.
• Oversee utilities management, including monthly consumption tracking, invoice verification, payment processing, and energy usage reporting.
• Support workplace projects, office renovations, relocations, and space planning initiatives, including coordination of logistics, vendor engagement, and stakeholder communications.
  
  

Job Requirements

• Bachelor’s Degree in Facilities Management, Project Management, Real Estate, Engineering, Business or related field with at least 3 years of experience in office projects, workplace transformation and/or facilities management
• Proven track record in end-to-end project delivery from planning and initiation to handover and completion
• Experience supporting change management and stakeholder engagement during workplace transitions
• Familiarity with digital tools, AI-enabled solutions and data analytics will be an advantage
• Proactive, adaptable and able to drive outcomes independently in a dynamic environment
• Organised and detail-oriented, with the ability to manage multiple project timelines and deliverables
• Strong communication skills, with the ability to simplify complex ideas into clear and engaging visuals
• Digitally savvy and comfortable adopting new tools, platforms and applications