Assistant Manager / Manager, Procurement (Business Analyst)

About the Role

The incumbent will support the Senior Business Analyst in the Analytics & Assurance team within the Central Procurement Office (CPO). The role focuses on front-end data analytics, dashboard development, reporting, workflow automation, and AI-enabled process improvement to support procurement operations and management decision-making.

Job Description

1.Dashboarding, Reporting and Insights

• Design, develop, and maintain Power BI dashboards and reports for procurement KPIs, operational metrics, and management reporting.
• Translate data into clear, actionable insights and recommendations for stakeholders.
• Support recurring and ad hoc reporting requirements for business and management needs.
  
  

2. Spend Analysis and Data Support

• Analyse procurement and spend data to identify trends, savings opportunities, compliance gaps, and areas for process improvement.
• Support data validation, cleansing, and preparation to improve reporting quality and reliability.
• Generate insights to support planning, performance monitoring, and decision-making.

3. Automation and Workflow Improvement

• Design and implement workflow automations using Microsoft Power Automate or similar tools to streamline reporting, notifications, tracking, and operational processes.
• Identify opportunities to reduce manual effort and improve efficiency through digitalisation.
• Support continuous improvement of reporting and operational workflows.

4. AI-Assisted Projects and Innovation

• Support the use of AI-assisted tools to enhance reporting, document analysis, workflow efficiency, and decision support.
• Participate in pilot projects and implementation of practical AI use cases in procurement operations.
• Explore and recommend suitable AI-enabled solutions to improve productivity and business processes.

Other duties assigned by the Department or the University.

Qualifications

• Qualifications

  • Bachelor’s degree in Data Science, Statistics, Computer Science, Information Systems, Engineering, Accountancy, Business, Finance, or a related field.
  • Minimum 1–2 years of relevant experience in data analytics, reporting, process automation, or related areas.
  • Candidates with stronger relevant experience may be considered for appointment at Manager level.
  • Experience in procurement, finance, operations, or compliance analytics will be an advantage.

  Technical Skills Required

  • Proficiency in Power BI, Qlik, or similar data visualisation tools.
  • Strong working knowledge of Microsoft Excel for data analysis and reporting.
  • Working knowledge of SQL, data modelling, and data transformation concepts.
  • Hands-on experience with Microsoft Power Automate or similar workflow automation tools.
    
    

  Preferred Skills

  • Experience with Python or R for data analysis, scripting, or automation.
  • Exposure to Microsoft Fabric, Azure Data Factory, SQL Server, or other modern data platforms.
  • Familiarity with AI tools and platforms such as Claude, Gemini, Microsoft Copilot, or generative AI APIs.
    
    

  Competencies

  • Strong analytical thinking and problem-solving skills.
  • Good attention to detail and commitment to data quality.
  • Ability to translate analysis into practical business insights and recommendations.
  • Good communication and stakeholder management skills.
  • Proactive, adaptable, and keen to learn new tools and technologies.
  • Strong collaboration skills and ability to work across functions

Additional Information

• Experience in higher education, public sector, or healthcare sectors is advantageous.
• Familiarity with procure-to-pay (P2P) processes is preferred.
• Experience in implementing automation for compliance tracking or operational workflows will be an advantage.