Assistant Manager, Procurement and Admin

Sep 21, 2026 Sep 25, 2026 1 view

SEARCH INDEX PTE. LTD. Assistant Manager, Procurement and Admin

Key Responsibilities

Procurement & Supplier Management

Manage the end-to-end procurement process, including sourcing, supplier evaluation, negotiation, purchasing and contract management.
Develop sourcing and procurement strategies to achieve cost savings, supply reliability and operational efficiency.
Source and evaluate suppliers based on price, quality, delivery performance and compliance requirements.
Negotiate pricing, contracts and commercial terms to achieve the best value for the Company.
Ensure timely procurement of raw materials, packaging materials and operational supplies.
Maintain the Approved Vendor List and conduct regular supplier performance reviews in coordination with Food Safety requirements.

Cost Control & Inventory Planning

Monitor purchasing costs, supplier pricing trends and procurement expenditure.
Analyse quotations and purchasing data to identify cost-saving and optimisation opportunities.
Recommend alternative suppliers or sourcing strategies while maintaining quality and supply standards.
Work closely with Production, Operations and Warehouse teams to maintain optimal inventory levels and prevent stock shortages or excess inventory.
Support departmental budgeting and expenditure control.

Administration & Team Supervision

Oversee daily office, facilities and general administrative operations.
Manage office supplies, service contracts, Company assets and related documentation.
Supervise and guide the Admin & Procurement team, ensuring effective task allocation and smooth workflow.
Drive improvements in administrative and procurement processes.

Vendor, Contract & Compliance Management

Manage relationships with suppliers, contractors and service providers.
Ensure contracts and agreements are properly documented, reviewed and renewed on time.
Monitor vendor performance and resolve issues relating to quality, delivery and service.
Develop and maintain procurement and administrative SOPs.
Ensure compliance with Company policies, internal controls and audit requirements.
Support ISO/FSSC, food safety and audit documentation relating to procurement and vendor management.

Cross-Functional Coordination

Work closely with Business Development to support customer and new business requirements.
Coordinate with Production and R&D on raw material and product requirements.
Liaise with Operations and Warehouse on inventory planning and logistics.
Work with Accounts on invoice matching, payment cycles and cost tracking.
Coordinate with HR/Admin on facilities and office-related matters.
Maintain accurate procurement records, purchase orders, supplier documents and contracts.

Initial OJT / Department Understudy

Complete an initial one-month OJT/understudy with the Business Development Department to gain a strong understanding of the Company’s business, products, customers and operations.
Apply this knowledge to effectively support procurement, administration and cross-functional business requirements.

Diploma or Degree in Procurement, Supply Chain Management, Business Administration or a related discipline.
Minimum 3 years of relevant experience in procurement, purchasing and administration; experience in food manufacturing or FMCG is preferred.
Strong experience in supplier sourcing, negotiation, cost control and vendor management.
Good understanding of inventory planning, supplier compliance and procurement processes.
Knowledge of food manufacturing procurement and ISO/FSSC or food safety audit requirements will be an advantage.
Strong leadership, communication, negotiation and stakeholder management skills.
Proficient in Microsoft Office and familiar with ERP/procurement systems.

Hands-on, organised and responsible, with the ability to work independently in a fast-paced manufacturing environment.