Assistant Manager, Property Management
Key Responsibilities:
Lead and oversee lease renewal activities for existing MR D.I.Y. retail stores across Malaysia, ensuring tenancy agreements are executed within the stipulated timeline.
Negotiate with landlords on lease renewals, rental revisions, tenancy terms, operational matters, store closures, and ownership changes while safeguarding the Company's interests.
Review tenancy agreements, letters of offer, and other lease-related documentation in collaboration with internal stakeholders and legal representatives.
Manage and maintain the Property Management System (PMS), including the creation, modification, and updating of property and tenancy records for new and existing stores.
Ensure the accuracy and integrity of tenancy, rental, and property databases through timely data maintenance and administration.
Coordinate closely with Legal, Finance, Operations, landlords, and external solicitors to facilitate lease execution, payment matters, and operational requirements.
Build and maintain strong working relationships with landlords, shopping mall management, and property owners to support long-term business partnerships.
Monitor lease expiry schedules, rental obligations, and key property milestones to ensure compliance with company policies and departmental KPIs.
Prepare and analyse reports relating to lease renewals, tenancy status, rental commitments, and property portfolio performance for management review.
Support the Senior Manager in driving process improvements, ensuring compliance with departmental SOPs, and providing guidance to junior team members where required.
Requirements:
Bachelor's Degree or Diploma in Property Management, Estate Management, Real Estate, Business Administration, or a related discipline.
Minimum 5 years of experience in retail property management, real estate, leasing, or a related field.
Hands-on experience managing lease renewals, tenancy administration, and landlord negotiations.
Experience using Property Management Systems (PMS) or similar real estate management systems is an added advantage.
Strong understanding of tenancy agreements, lease administration, and retail property management practices.
Excellent negotiation, stakeholder management, and interpersonal communication skills.
Ability to build and maintain effective relationships with landlords, mall management, legal firms, and internal stakeholders.
Strong analytical, organisational, and problem-solving skills with attention to detail.
Proficient in Microsoft Excel, Word, and PowerPoint.
Ability to manage multiple priorities independently while meeting deadlines.
Familiar with company policies, lease documentation, and property-related legal processes.
Possess a valid driving licence and be willing to travel nationwide when required.
Self-motivated, independent, and capable of working with minimal supervision.