ASSISTANT MANAGER, PROPERTY PLANNING & MANAGEMENT

<h1>Job Responsibilities</h1><h2>1. Property Maintenance & Facilities Management</h2><ul><li><p>Oversee the day-to-day maintenance and upkeep of all assigned properties to ensure facilities remain safe, functional, and operationally ready.</p></li><li><p>Manage preventive and corrective maintenance activities in accordance with established service level agreements (SLAs).</p></li><li><p>Coordinate and monitor maintenance vendors, contractors, and service providers to ensure timely completion of works.</p></li><li><p>Conduct regular site inspections and facility audits to identify maintenance issues and improvement opportunities.</p></li><li><p>Monitor maintenance costs and ensure expenditure remains within approved budgets.</p></li><li><p>Ensure all maintenance records, reports, and documentation are properly maintained.</p></li></ul><hr /><h2>2. Renovation, Fit-Out & Project Management</h2><ul><li><p>Manage renovation, refurbishment, reinstatement, and upgrading projects across offices, Experience Centers (EC), Inspection Centers (IC), yards, and operational facilities.</p></li><li><p>Coordinate project implementation from planning, quotation evaluation, contractor appointment, execution, and handover.</p></li><li><p>Monitor project timelines, budgets, and quality standards to ensure successful project delivery.</p></li><li><p>Liaise with internal stakeholders to understand operational requirements and incorporate them into project execution.</p></li><li><p>Conduct site inspections and progress reviews to ensure works are completed according to specifications.</p></li><li><p>Ensure sites are operationally ready prior to business activation.</p></li></ul><hr /><h2>3. Physical Security Management</h2><ul><li><p>Manage and coordinate physical security initiatives across all company facilities.</p></li><li><p>Oversee the operation and maintenance of CCTV systems, access control systems, alarm systems, and other security infrastructure.</p></li><li><p>Coordinate CCTV footage requests and ensure compliance with internal policies and retention requirements.</p></li><li><p>Manage security guard services and monitor vendor performance.</p></li><li><p>Investigate security-related incidents and recommend corrective actions to mitigate future risks.</p></li><li><p>Conduct periodic security assessments and site inspections to identify security vulnerabilities.</p></li></ul><hr /><h2>4. Compliance & Regulatory Management</h2><ul><li><p>Ensure facilities comply with applicable regulatory, safety, and operational requirements.</p></li><li><p>Coordinate the renewal and maintenance of facility-related certifications, permits, and licenses, including fire safety requirements where applicable.</p></li><li><p>Support authority inspections, audits, and site assessments.</p></li><li><p>Track and follow up on corrective actions arising from audits, inspections, or compliance findings.</p></li><li><p>Maintain proper records and documentation for compliance purposes.</p></li></ul><hr /><h2>5. Vendor & Contract Management</h2><ul><li><p>Manage service providers and contractors to ensure contractual obligations and performance standards are met.</p></li><li><p>Obtain and evaluate quotations for maintenance, renovation, and facility-related services.</p></li><li><p>Support procurement and tender exercises for property-related services and projects.</p></li><li><p>Monitor vendor performance and recommend improvements where necessary.</p></li><li><p>Ensure all vendors comply with company policies, safety requirements, and site regulations.</p></li></ul><hr /><h2>6. Stakeholder Coordination & Operational Support</h2><ul><li><p>Act as the primary liaison between the Property Department and internal stakeholders on facilities, maintenance, renovation, and security-related matters.</p></li><li><p>Work closely with Operations, Procurement, Finance, IT, Marketing, and other departments to support business requirements.</p></li><li><p>Provide timely updates on project progress, maintenance issues, and operational risks.</p></li><li><p>Assist in resolving facility-related issues to minimise operational disruptions.</p></li><li><p>Support new site openings, relocations, and business expansion initiatives as required.</p></li></ul><hr /><h2>7. Reporting & Administration</h2><ul><li><p>Prepare and maintain project trackers, maintenance reports, vendor performance reports, and management updates.</p></li><li><p>Monitor OPEX and CAPEX expenditure for assigned projects and facilities.</p></li><li><p>Ensure all property-related records, contracts, and documentation are properly maintained and accessible.</p></li><li><p>Identify opportunities to improve operational efficiency, service quality, and cost management across the property portfolio.</p><p><br /></p><h3>Requirements</h3><p> </p><ul> <li> Bachelor's Degree in Property Management, Facilities Management, Building Surveying, Construction Management, Engineering, Architecture, Quantity Surveying, or related disciplines. </li> <li> Minimum <strong>5 years relevant experience</strong> in property, facilities, maintenance, project, or construction management. </li> <li> Experience managing renovation, fit-out, maintenance, and facilities projects across multiple sites. </li> <li> Good understanding of building maintenance, facilities operations, physical security, and regulatory compliance requirements. </li> <li> Strong project coordination, stakeholder management, and problem-solving skills. </li> <li> Able to work independently in a fast-paced environment and manage multiple priorities simultaneously. </li> <li> Proficient in Microsoft Office applications. Familiarity with AutoCAD will be an added advantage. </li> <li> Possess a valid driving licence and own transportation. </li> <li> <strong>Willing to travel nationwide and work outside normal office hours when required to support project implementation, maintenance activities, site activations, or operational emergencies.</strong></li></ul><p><br /></p></li></ul>