Assistant Manager, Property

Role Summary:

The Assistant Property Manager supports the Property Manager in overseeing daily building operations, maintenance activities, vendor coordination, and regulatory compliance. This role plays a key part in maintaining operational excellence and supporting the efficiency of data center operations. Key responsibilities include managing access control and security, maintaining assets and inventory, supervising cleaning and hygiene services, ensuring compliance with legal and safety regulations, coordinating with vendors and contractors, and handling emergency and incident responses. The Assistant Property Manager will collaborate closely with the technical team, service vendors, tenants, and internal stakeholders to maintain a high quality facility environment.

Key Responsibilities:

Facility Operations & Maintenance:

• Assist in daily building operations to ensure functionality, efficiency, and safety.
• Conduct routine facility inspections and report issues to the Property Manager and technical team.
• Support the planning and execution of preventive maintenance programs.
• Coordinate with maintenance teams and external contractors for routine and corrective work.
• Maintain accurate records of maintenance schedules, service requests, and equipment documentation.
• Prepare draft operational reports for review by the Property Manager.

Access & Security Management
Access Control

• Manage biometric or card based access systems for staff, vendors, and visitors.
• Maintain access logs and conduct periodic audits to identify unauthorized entries.

Security Oversight

• Supervise security guards and support 24/7 CCTV monitoring operations.
• Coordinate with local law enforcement during emergencies or security incidents.
• Enforce strict access protocols, including no unescorted visitors in restricted or server room areas.

Asset & Inventory Management
Facility Assets

• Maintain an up to date asset register, including serial numbers, warranty details, and maintenance schedules.
• Support tracking and upkeep of building common facilities equipment.

Consumables & Supplies

• Monitor inventory levels for cleaning supplies, spare parts, PPE, and other consumables.
• Coordinate with vendors to ensure timely replenishment and stock accuracy.

Cleaning & Hygiene Services
Daily Cleaning

• Ensure office areas, common spaces, and technical rooms meet required cleanliness standards (e.g., ISO Class 8 where applicable).
• Supervise specialized cleaning activities such as anti static cleaning or water restricted zones near sensitive equipment.

Waste Management

• Oversee e waste disposal in compliance with Taiwan’s Waste Disposal Act.
• Ensure proper handling and shredding of confidential documents and IT equipment during decommissioning.

Compliance & Documentation
Legal & Safety Compliance

• Support compliance with Taiwan’s Fire Safety Act, Labor Safety Regulations, and other relevant laws.

Record Keeping

• Maintain incident reports, maintenance logs, inspection records, and regulatory documentation.
• Submit monthly compliance and operational reports to the Property Manager.

Emergency & Incident Response
Disaster Preparedness

• Participate in annual drills such as fire evacuation, power failure response, and emergency simulations.
• Assist in updating Emergency Response Plans (ERP) based on operational risks.

Incident Reporting

• Document security breaches, equipment failures, and safety violations.
• Escalate critical issues promptly to the Property Manager.