Assistant Manager - Purchase
Duties and responsibilities
Financial returns:
Assist in the creation of and work within the established Purchase department budget and control expenses.
Participates in negotiations for service contracts
Obtains competitive quotations and bids
Ensure all FF&E purchase inline with budgeted CAPEX
People:
Supports others in getting their jobs done, generally in a way that makes them smile and feel appreciated
Regularly offers help and guidance, contributing to the feeling that this is a great place to work
Helps to co-ordinate projects and comes up with ideas for making us more efficient or guest-friendly
Shares information with others readily to help everyone work together better for the guests
Communicates goals and objectives and makes links with organizational goals
Guest Experience:
Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management.
Maintain and update market list for daily ordering
Ensure prompt ordering for food and beverage supplies for kitchens
Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
Establishes adequate record keeping and issuance procedures
Maintain and update capital purchase listing (CAPEX/FF&E)
Maintain and update CAPEX log
Ensure all locations of FF&E are properly recorded in the system
Ensure all FF&E are properly tagged
Protects inventories from waste, spoilage, and theft
Keeps abreast of the marketplace as to innovation and value
Processes purchase requests from departments
Ensure physical stock take is conducted as scheduled
Posts orders to inventory module and produces purchase order for receiver to match against goods received
Place approved orders
Establishes standard purchasing specifications
Ensures products and resources are assigned to the appropriate department and billed accordingly
Supervises the hotels print shop to ensure timely and economical production of printed material
Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Director Finance & Business Support
Responsible business:
Demonstrate understanding and awareness of all policies and procedures relating to Health, Hygiene and Fire Life Safety
Familiarize yourself with emergency and evacuation procedures
Assists in providing safe keeping, including proper storage and access, for all contracts, leases and other financial records