Assistant Manager, Research Postgraduate Programme (PhD)

SCHOOL OF BUSINESS

OFFICE OF THE DEAN OF BUSINESS

Assistant Manager, Research Postgraduate Programme (PhD) (26270168)

The School of Business is looking for a self-motivated and responsible candidate to join the team managing the Research Postgraduate Programme (PhD) under the Dean’s Office as the Assistant Manager.

Responsibilities:

• Manage the full spectrum of administration and operation of the Research Postgraduate (RPg) programme, including admissions, registration, programme and course administration, examinations, scholarships/studentships, student matters and related processes;
• Lead the planning and implementation of programme marketing, promotion and admissions initiatives; oversee the RPg website and social media platforms; develop and coordinate news, social-media content and basic visuals; and monitor the effectiveness of promotional activities;
• Coordinate with teaching faculty and relevant University units on course delivery, as well as other academic and administrative matters;
• Plan and manage student activities, seminars, overseas learning opportunities and other programme-related events, including logistics and stakeholder coordination;
• Implement quality-assurance schemes; compile and analyse programme data; and prepare proposals, reports and submissions as required;
• Liaise effectively with faculty members, students, external partners, organisations, vendors and other stakeholders;
• Provide secretarial support to committees, working groups and meetings, including preparing agendas, arranging meetings, taking minutes and following up on action items;
• Maintain accurate records and databases, and handle related operational and financial matters, including purchasing requests and payments; and
• Perform any other duties as assigned by the Dean of the School or delegates.

Requirements:

• A recognised bachelor’s degree or above, with at least five years of relevant work experience in the tertiary education sector. Experience in postgraduate or research-degree programme administration would be highly desirable;
• Demonstrated ability to manage complex programme administration and multiple projects independently while meeting deadlines;
• Experience in marketing, promotion and the planning or production of digital and social-media content;
• Familiarity with platforms such as LinkedIn, Instagram, Facebook, WeChat, Xiaohongshu and Weibo. Experience in website content management, basic visual design, or digital performance analysis would be an advantage;
• Excellent command of written and spoken English and Chinese, including Mandarin, with strong writing, editing and presentation skills;
• A proactive, service-oriented and problem-solving mindset, with initiative, ownership and close attention to detail;
• Strong interpersonal, communication, organisational and coordination skills, together with the ability to work effectively both independently and as part of a team; and
• High computer literacy and competence in maintaining administrative records and databases.

Shortlisted candidates will be invited to attend a written assessment.

The initial appointment will be offered on a fixed-term contract of up to two years. Re-appointment thereafter will be subject to performance review, mutual agreement, and availability of funding.

Salary will be commensurate with qualifications and experience.

Application Procedure:

Applicants are invited to submit their applications at the HKBU e-Recruitment System. Those who are not invited for interview 8 weeks after submission of application may consider their applications unsuccessful. Details of the University’s Personal Information Collection Statement can be found at https://hro.hkbu.edu.hk/en/worklife-at-hkbu/employee-favourable-environment.html#privacy-policy.

The University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer.

Review of applications is ongoing until the position is filled.