Assistant Manager/ Senior Executive (Accounting and HR) (Marine Industry) - KV

Position: Assistant Manager/ Senior Executive (Accounting and HR) (Marine industry) (Job ID: 20466)

• Commonwealth

• Basic + AWS + VB
  

Job Description:

Accounting and financial operations

• Manage and review the full set of accounts, including general ledger, receivables, payables, invoicing, payments, employee expense claims and bank and intercompany reconciliations.

• Coordinate accurate and timely monthly and annual closing, financial reporting, schedules and reconciliations; analyse budget performance and explain material variances.

• Support budgeting, forecasting, cash flow monitoring, GST reporting, corporate tax matters and external audit coordination under the Head of Department’s direction.

• Oversee routine accounting work handled by the team, including letters of credit, affliates new business transactions, accounting entries and invoicing; resolve exceptions and escalate significant issues.

• Review and approve routine transactions within delegated authority. Maintain complete accounting records, supporting documents, approval procedures and effective internal controls.
  

HR operations and administration

• Manage and review payroll, attendance, overtime, leave, employee records and expense claim processing, ensuring accuracy, confidentiality and timely completion.

• Support the employee lifecycle, including recruitment, onboarding, confirmation, performance reviews, training, employee relations and offboarding.

• Assist the Head of Department with HR policies, benefits administration, manpower planning and applicable Singapore employment and payroll obligations; coordinate with external providers where required.
  

Systems implementation and process improvement

• Translate the Head of Department’s annual policies and priorities into detailed implementation plans, milestones and deliverables; drive execution and report progress, issues, risks and improvement proposals.

• Map current accounting and HR workflows, establish baselines for manual effort and identify opportunities to simplify processes, automate data entry and improve reporting.

• Support requirements gathering, vendor evaluation and solution selection for the new accounting or ERP and HR systems, including assessment of integration and AI-enabled capabilities.

• Coordinate with Salesforce users, IT support, vendors and implementation partners on data flows, field mapping, approval workflows, access rights and reconciliation controls.

• Coordinate data cleansing, migration mapping, trial conversions, reconciliation, user acceptance testing, parallel runs, cutover preparation and post-implementation support.

• Prepare procedures and user guides, train colleagues and support adoption. Track automation benefits against agreed baselines while maintaining data quality, confidentiality and internal controls.

• Review operating procedures, recommend practical improvements and obtain the Head of Department’s approval before implementing material changes.
  

Team supervision and management support

• Allocate work, monitor deadlines and service quality, provide coaching and strengthen the capabilities of direct reports.

• Conduct initial performance appraisals and provide constructive feedback; support recruitment, onboarding and training for the team.

• Provide regular updates to the Head of Department on operational performance, project progress and matters requiring management decisions.

Job Requirements:

• Bachelor’s degree in Accounting, Accountancy or a closely related discipline.

• At least five years of relevant hands-on accounting experience, including independent preparation of a full set of accounts, financial closing, reporting and audit schedules.

• Approximately two to three years of practical HR experience, including payroll and employee lifecycle administration. A degree in HR is not required.

• Practical experience in accounting or ERP implementation, system integration and data migration, with direct involvement in requirements gathering, data validation, testing or go-live activities.

• Working knowledge of Singapore accounting practices, GST, tax and payroll requirements, with the ability to identify issues and work with external advisers.

• Demonstrated team supervision, coaching and task coordination skills, with the ability to manage daily operations alongside improvement projects.

• Strong Excel, reconciliation, analytical and problem-solving skills; attention to detail, sound judgement and discretion with financial and employee information.

• Clear communication skills and the ability to work effectively with management, users, vendors and implementation partners.

• Experience with Salesforce integration, Microsoft Dynamics 365, Oracle or comparable platforms, HR system implementation, workflow automation or AI-enabled business tools would be an advantage. Experience with MYOB or Financio is also useful.
  

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