Assistant, Ops, Billing

• Three days receiver position and two days per week, relieves Dispatch Shift 2am – 10am and as needed for vacation relief.
• Responsible for matching the ERP PO (hard copy) with the receiving vendor paperwork.
• Generates daily receiving paperwork PO (hard copy) and receiving labels for next day deliveries.
• Once the paperwork is matched the receiver will bring up the PO in ERP (electronic copy) and document by each item quantity received.
• Communicates discrepancies between ERP PO and inbound paperwork from supplier to the unit buyer.
• Submits request for new ERP item numbers to ERP coordinator based on discrepancies found on between ERP PO and inbound paperwork.
• Compares the Vendor Item Number, quantity and price on the ERP PO for each item to the receiving documents.
• Communicates discrepancies to the buyer (short term responsibility. Long term will be a part of Datamatics function)
• Manages unit’s PO’s system within ERP to ensure all are accounted.
• Works with the physical inventory team to ensure accurate and timely entry of physical inventory data.
• Assists with daily entry of materials transfers in ERP system based off completed requisitions.
• In the non-hub units, the role also performs the following responsibilities:
  • Acts as the unit's liaison with Invoice processing/Datamatics to answer any questions on the unit’s behalf.
  • Organizes and reviews Invoice error queues in ERP SACS system and Invoice Processing website
  • Reviews daily accounts payable error reports for electronic invoicing vendors and action any issues as required.
  • End of month duties include accounting for the unit’s expenses using the tools available.

Qualifications

• Basic computer skills
• Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
• Good verbal, written communication skills
• Self-starter with good attention to detail and excellent organization skills.

Strong math skills

Education:

• High school diploma or GED

Work Experience:

• 2-5 years clerical or data entry experience required

Technical Skills: (Certification, Licenses and Registration)

• Basic computer skills
• Basic understanding of PO’s, bill of laden paperwork and ability to understand customer paperwork
• Good verbal, written communication skills
• Self-starter with good attention to detail and excellent organization skills.
• Strong math skills.
• Good problem solving skills
• Excellent Microsoft Windows, Excel and Word skills.
• 2 years of experience in Microsoft Office Suite.
• Detailed oriented
• Good basic math, analytical, follow-up, problem solving and organizational skills
• Familiar with ERP software and SAP experience a plus.
• Airline and food manufacturing industry experience helpful
• Ability to adapt well to change and change management
• Must be able to understand and apply basic knowledge of an ERP system
• Must have a solid working knowledge of MS Excel and MS Office
• Must have excellent attention to detail
• Must thrive in a team-based environment
• Must have the ability and desire to meet required timelines, and be proactive in problem solving

Language / Communication Skills:

• Excellent oral and written communication skills.
• Ability to communicate with multiple employees in a fast paced environment

Job Dimensions

Geographic Responsibility: USA

Work Environment / Requirements of the Job:

• Regular office environment