Assistant Procurement and Administrative Officer

Assisting Snr. Procurement & Logistics Officer in purchasing and ensuring timely delivery of all general and bulk materials used in projects.
Review purchasing arrangement with suppliers including price, delivery, performance and discount to achieve reduced supply-related transaction costs to the Company, as well as monitor and submit construction material cost fluctuation report to Quantity Surveyor.
Monitor and control material budget quantity and wastages expected for the project Coordinate with Project team in the leasing/rental of construction machinery and purchase of construction material/equipment, as well as monitoring and reporting usage of supplies.
Negotiation with suppliers and vendors.
ERP entries for the inventory control and procurement of materials and maintaining approved suppliers/vendors list in the ERP system.
Process and certify the debit notes and credit notes for supplier materials before processing suppliers’ payment, reconcile supplier invoice and process of backcharge to subcontrators.
Management and monitoring of the main store and site store’s inventory count and system throug auditing.
Ensuring adherence to Company’s procurement policies and procedures.
Preparation of all procurement transaction reports to management, if needed.
Store inventory updating regularly.
Maintain and contribute to the effectiveness of Integrated Management System (IMS)
Perform other duties assigned by Snr. Procurement and Logistic Officer and Management.

- Knowledge on procurement processes

- Experience in purchasing Import/ Export

- Proficiency in Microsoft Office, Microsoft Outlook (Email) and basic knowledge in ERP is an advantage
- Organizational skills

See also