Assistant Project Manager- Commercial Construction

Job Description: Assistant Project Manager

The Assistant Project Manager supports commercial and public-sector construction projects from preconstruction handoff through closeout. This role assists with project planning, documentation, procurement, cost tracking, contract administration, scheduling, safety coordination, quality, and stakeholder communication. The Assistant Project Manager maintains organized project controls, identifies open items and risks early, and supports practical, safety-first solutions that protect the client relationship, project outcome, and 3i profitability.

Key Responsibilities

Project Coordination & Client Support

• Support the Project Manager in day-to-day coordination with owners, architects, engineers, consultants, subcontractors, vendors, field teams, and internal stakeholders.
• Prepare, distribute, and track meeting agendas, minutes, action items, decisions, and follow-up responsibilities.
• Participate in Owner-Architect-Contractor, subcontractor, and internal coordination meetings as needed.
• Communicate project status, open items, risks, upcoming milestones, and recommended actions accurately and promptly.
• Maintain professionalism and responsiveness consistent with 3i's brand and values.

Project Planning & Execution Support

• Assist with project startup, scope review, document setup, kickoff preparation, execution planning, procurement planning, and schedule development.
• Support milestone tracking, look-ahead planning, subcontractor sequencing, procurement timing, and production tracking in partnership with the Project Manager and Superintendent.
• Monitor project progress against the approved schedule and identify potential delays, missing information, or coordination concerns.
• Track project deliverables, long-lead items, key decisions, owner and consultant responses, and responsibilities through completion.
• Coordinate closely with office and field teams as project conditions, priorities, and sequencing change.

Financial Management & Contract Administration

• Assist with budget setup, cost tracking, forecasting support, cash-flow information, project financial reports, and KPI updates.
• Support preparation and review of owner payment applications, subcontractor billing, lien releases, insurance compliance, and supporting documentation.
• Assist with potential change orders, change orders, pricing backup, change logs, and cost-recovery documentation.
• Prepare, issue, and track subcontractor agreements, purchase orders, scopes of work, commitments, and procurement items.
• Maintain executed agreements, insurance records, compliance documentation, and other contract-related records.
• Track cost-related information accurately and promptly escalate discrepancies, incomplete documentation, or financial risk to the Project Manager.

Documentation & Project Controls

• Manage and maintain RFIs, submittals, meeting minutes, correspondence, decision logs, change logs, procurement records, and project reports in Procore or equivalent software.
• Review project documentation for completeness, accuracy, required approvals, timely distribution, and appropriate filing.
• Identify documentation gaps, pending approvals, missing information, and scope issues that may affect schedule, cost, quality, compliance, or risk.
• Support project reporting requirements, KPI tracking, audit readiness, and internal status updates.
• Ensure current drawings, bulletins, field reports, safety information, and project updates are distributed to the appropriate subcontractors and team members.

Public / Bond Compliance & Procurement

• Support compliance with public-owner procurement procedures, documentation standards, reporting requirements, and applicable bond requirements.
• Assist with ITBs, RFQs, RFPs, scope leveling, bid-tab preparation, subcontractor outreach, and bid follow-up as required.
• Maintain documentation in an organized, audit-ready format for public, bond-funded, or other compliance-driven projects.
• Track subcontractor compliance items, certified documentation, insurance, owner-required submissions, and reporting obligations.
• Assist with procurement tracking for materials, equipment, subcontractor commitments, and long-lead items.

Quality, Safety & Closeout Support

• Support constructability reviews, drawing reviews, quality-control documentation, and preconstruction planning.
• Help ensure work and project documentation comply with plans, specifications, contract requirements, permits, and 3i standards.
• Track inspections, testing requirements, permits, regulatory items, punch-list items, and owner or jurisdictional requirements.
• Support safety expectations and documentation in coordination with the Project Manager, Superintendent, field teams, and subcontractors.
• Manage closeout documentation, including O&M manuals, warranties, as-built documents, attic stock logs, owner training records, and final submittals.
• Track subcontractor closeout requirements and support substantial completion, final acceptance, warranty coordination, and final turnover.

Behavioral & Leadership Expectations

• Ownership and follow-through: anticipates project needs, tracks open items, completes commitments, and seeks clarification before an issue affects cost, schedule, quality, or compliance.
• Solutions-driven judgment: gathers relevant facts, identifies practical options, recommends a path within the role's authority, and escalates significant concerns promptly.
• Organization and prioritization: manages multiple deadlines, logs, submittals, RFIs, procurement items, meeting follow-ups, and stakeholder requests without losing accuracy or attention to detail.
• Communication and responsiveness: communicates clearly, professionally, and promptly; confirms responsibilities and due dates; and keeps the Project Manager and project team informed.
• Collaboration and service mindset: supports the Project Manager, Superintendent, Accounting, field teams, consultants, and trade partners while maintaining accountability and respect.
• Adaptability and continuous learning: accepts coaching, applies feedback, learns new systems and requirements, and adjusts priorities as project conditions change.
• Integrity and professionalism: maintains accurate records, protects confidential information, keeps commitments, acknowledges mistakes, and represents 3i professionally.
• Composure and urgency: remains respectful and focused under pressure and completes time-sensitive work quickly, accurately, and thoroughly.

Technical Skills

• OSHA 30 certification required or ability to obtain within an approved timeframe.
• Procore project-management software knowledge and experience.
• Bluebeam experience.
• Microsoft Project or comparable scheduling-software knowledge preferred.
• Microsoft Office Suite proficiency, including Excel, Word, Teams, and Outlook.
• Ability to read and interpret construction drawings, specifications, scopes of work, RFIs, submittals, and project documents.
• Understanding of construction contracts, procurement workflows, documentation controls, project controls, and change-management processes.
• Strong written communication, meeting documentation, organization, and follow-up skills.

Qualifications

• 1-4 years of relevant construction experience as an Assistant Project Manager, Project Engineer, Field Engineer, Project Coordinator, Assistant Superintendent, or similar role.
• Experience supporting new construction, renovation, commercial, or public-sector construction projects preferred.
• Bachelor's degree in Construction Management, Engineering, Architecture, or a related field preferred; equivalent experience may be considered.
• Working knowledge of construction documentation, project controls, contracts, estimating fundamentals, procurement, and scheduling.
• Ability to manage multiple priorities, open items, deadlines, and stakeholders in a fast-paced environment.
• Strong communication, follow-through, problem-solving, and interpersonal skills.
• High level of organization, attention to detail, accountability, and willingness to learn.
• Experience with public-sector work, including K-12, municipal, or government projects, preferred.
• Familiarity with CMAR and CSP delivery methods preferred.

3i stands for Integrity, Innovation, and Information. Our purpose is to design and build the best solution for our clients. We build strong client relationships through honesty, integrity, professionalism, quality, and excellence. 3i offers competitive compensation and benefits and is an equal opportunity employer and a drug- and smoke-free workplace. Employment is contingent upon successful completion of required background and drug screenings.