Assistant Project Manager (Event & Exhibition)

Position Summary

We are seeking an experienced and dynamic Assistant Project Manager. The ideal candidate will possess a strong background in managing large-scale events, exhibitions, and experiential marketing projects. As a Project Manager, you will be responsible for overseeing the planning, execution, and delivery of events, ensuring they are completed on time, within budget, and to the highest standard of quality.

Key Responsibilities

• Developing and maintaining project plans, timelines, budgets and resource allocation.
• Planning and execution of events, exhibitions, experiential marketing campaigns and related projects from pre-production through to completion.
• Coordinate with internal teams including designers, production, operations, logistics and other project stakeholders to ensure smooth project execution.
• Liaise with vendors, contractors, suppliers and other external partners to coordinate project requirements, schedules and deliverables.
• Monitoring project budgets, quotations, purchase orders, expenses and overall project costs.
• Preparation of project documentation, production schedules, meeting minutes, presentations and progress reports.
• Site visits, production meetings, technical coordination, installation, dismantling and on-site event operations where required.
• Assist in ensuring that all project deliverables meet client expectations, company standards and agreed timelines.
• Coordinate with creative and technical teams to ensure designs, drawings, specifications and production requirements are properly communicated and executed.
• Strong attention to detail when reviewing project documentation, drawings, production requirements and on-site execution.
• Resolving project-related issues and provide practical solutions in a timely manner.

What we are looking for:

• Diploma or Degree in Event Management or any related discipline.
• Minimum 3–5 years of experience in project coordination or project management within the events, exhibitions, MICE, experiential marketing or related industry.
• Experience supporting or coordinating events and projects from planning through to execution.
• Good project coordination, organizational and time-management skills.
• Strong communication and interpersonal skills, with the ability to work effectively with clients, vendors, contractors and internal teams.
• Able to manage multiple tasks and deadlines in a fast-paced project environment.
• Basic understanding of project budgets, costing, quotations and resource planning.
• Strong technical knowledge is preferred, with the ability to read and understand technical drawings and production requirements.