Assistant Project manager

About the role

HSL Design Pte Ltd is looking for an Assistant Project Manager to run the day-to-day delivery of a live hotel fit-out and construction project, working directly under the Project Director. You will be the person who keeps information moving between the subcontractors, the consultants and the client: reviewing what the subs submit, getting it approved, and making sure the site builds from the approved set.

This is a hands-on delivery role, split between the project office and the site. You will own the submittal and transmittal process end to end, chair the subcontractor coordination, keep the daily site paperwork and safety records current, and brief the Director on what needs a decision. You will not be a desk-bound document controller, and you will not be left to run the project alone: the Director approves, you drive.

What you'll do

Submittals and approvals

• Receive, check and log every subcontractor shop drawing, material sample and method statement before it goes out. Reject incomplete submissions at the door.
• Prepare consultant transmittals under HSL's reference system and submit to the architect, C&S and M&E consultants for approval.
• Chase consultant comments, close them out with the subcontractor, resubmit revisions and notify the sub when a submission is approved or approved-with-comments.
• Keep the shop drawing submittal register and approval log current so the Director can see status at a glance.

Consultant, client and authority coordination

• Be HSL's daily point of contact for the architect, M&E and C&S consultants, the client's project manager and the hotel operator's team.
• Coordinate design information across trades: electrical, ELV, ACMV, plumbing, swimming pool, ALC panels, finishes and joinery. Raise RFIs and drive them to closure.
• Attend site and consultant meetings, take minutes, track action items and follow up until each is closed.
• Support utility and authority submissions, such as district cooling, PUB, SP and BCA, and compile the records they need.

Site delivery and EHS

• Walk the site daily with the Site Supervisor. Confirm work follows the approved drawings and flag deviations early.
• Issue and track holiday and after-hours work requests, permits to work and safety induction requests for subcontractor workers.
• Review the EHS Officer's weekly report and daily inspection findings, and push subcontractors to close non-conformances.
• Complete the daily site checklist and signed forms and send them to the Director on schedule.

Programme, progress and commercial support

• Maintain the two-week lookahead against the master programme. Call out slippage and propose recovery with the subs.
• Prepare weekly progress reports with photographs for the client.
• Verify subcontractor progress claims on site and support the QS with quantities, variations and material reconciliation.
• Keep project records complete and filed for defects, handover and as-built documentation.

What we're looking for

• Diploma or Degree in Building, Construction Management, Civil Engineering, Architecture, M&E or a related built-environment discipline.
• 3 to 6 years in project coordination, site management or assistant PM roles with a main contractor, design-and-build firm or fit-out specialist in Singapore.
• Hands-on experience running shop drawing and material submittals with consultants, including transmittals, comment close-out and resubmission.
• Able to read architectural, structural and M&E drawings, spot clashes and explain them to a subcontractor on site.
• Working knowledge of Singapore site practice: permits to work, work-at-height controls, safety induction, holiday work approvals and WSH requirements.
• Organised and reliable with paperwork. Registers, logs and daily reports go out on time without being chased.
• Clear written English for consultant and client correspondence. A second site language, such as Mandarin, Burmese, Bengali or Tamil, is helpful.
• Comfortable with AutoCAD for mark-ups, Excel for registers and Google Workspace for day-to-day work.
• Takes ownership. Brings the Director decisions with a recommendation, not problems without one.

Nice to have

• Hotel, hospitality or high-end interior fit-out experience.
• Exposure to swimming pool, district cooling or ELV packages.
• BCA, WSH or construction safety certifications such as BCSS or CSCPM, or a registered Site Supervisor qualification.
• Experience preparing or checking progress claims and variation orders.

What we offer

• A live project with real responsibility from day one, reporting straight to the Director.
• A small team where your work is seen and your judgement is used.
• Exposure across the full delivery cycle: submittals, site, safety, programme and claims.
• Competitive salary commensurate with experience, with CPF and statutory benefits.