Assistant (Purchase)

Designation

Assistant

Location

Navi Mumbai

Department

Purchase & Stores

Key Responsibilities

• Handle end-to-end procurement process including PR creation, PO issuance, and vendor coordination.

• Manage procurement and requirements for Library (books, journals, subscriptions).

• Support Maintenance department for AMC renewals, tools, consumables, and maintenance-related POs.

• Coordinate procurement for Laboratories across all schools including instruments, chemicals, software, and consumables.

• Support Examination department for procurement of examination-related materials.

• Assist Academic departments in purchasing teaching aids and classroom materials.

• Manage Placements-related procurement such as standees, welcome kits, HR conclave logistics, and stationery.

• Handle IT procurement including software licenses, AMC renewals, projectors, smart boards, accessories, cameras, and student toolkits.

• Support SOHM requirements including gas refilling, uniforms, housekeeping consumables, and guest session arrangements.

• Manage Housekeeping monthly PR/PO processing, material procurement, and invoicing.

• Coordinate Security department procurement including vendor payments, compliance-related purchases, and stationery.

• Support Sports department procurement for equipment, tournament kits, travel arrangements, and student reimbursements.

• Manage Marketing procurement including branding materials, promotional kits, and event-related requirements.

• Collect, verify, and process vendor invoices and ensure proper documentation for audit purposes.

• Follow up with Accounts team for timely vendor payments and financial closures.

• Support procurement requirements for Phase 2 expansion areas (2nd to 6th floor) ensuring operational readiness.

• Assist in procurement for new schools including School of Science, School of Pharmacy & Technology Management, and School of Hospitality Management, ensuring compliance with regulatory requirements.

• Coordinate procurement for institutional events such as Convocation, Orientation Programs, National Day Celebrations, and other large-scale events.

• Manage student-related procurement including blazers, ID cards, and other student accessories.

• Strong knowledge of procurement processes, vendor management, and PR/PO systems with the ability to handle multi-departmental purchasing efficiently.

Educational Qualifications

• Graduate degree from a recognized university.

Professional Certifications

• Certification in Supply Chain Management, Procurement, or Material Management (preferred).

Professional Experience

• Minimum 3 years of relevant experience

• Prior experience in a similar field is preferred

Skills and Competencies

• Strong understanding of procurement and purchase processes (PR/PO cycle).

• Vendor management and negotiation skills.

• Good knowledge of invoice processing and documentation.

• Ability to coordinate with multiple departments and stakeholders.

• Proficiency in ERP systems, MS Office, and procurement tools.

• Strong organizational and time management skills.

• Attention to detail and compliance-oriented approach.

• Ability to handle multiple tasks and meet deadlines under pressure.

• Good communication and coordination skills.