ASSISTANT, PURCHASING

Open 35d

Job Description

To be responsible for the purchase of medical and non-medical items, stock and direct request from services / ward.
Responsible for the services / repair requisition form for medical and non-medical items.
To ensure the completeness of purchase requisition form upon received
To prepare the purchase orders and to ensure the correctness of the purchase orders before verification and approval.
To prepare the purchase order submission to GM, OM and CEO by recording in the log book with reference number.
To follow up purchase orders and ensure supplies are delivered on time.
To ensure the purchase order closed within 20 working days.
To ensure purchase documents are completed in time for verification and submission to Finance Service for payment.
To ensure all purchase orders were scanned, photocopy and filing properly.
To ensure pricing and related matters of supplier competitive and ensure the confidentiality.
To communicate closely with the external supplier pertaining to purchase matters.
To communicate and liaise closely with internal customers to ensure the satisfaction.
To replenish the stationery those are in low level.
To update for the Supplier Evaluation Form.
To involve in the quarterly stock count.
To ensure the Quotation obtain as per standard Quotation Requirement of KPJ Healthcare Berhad:
RM 10,000 and below - min. 2 quotations
Above RM 10,000 - min. 3 quotations
Responsible for purchase of Asset which relates with CAPEX.
To assist with the Supplier Registration in SAP Ariba.

Invoices submission

To make sure Goods Received Notes posted within 24 hours (weekdays) or 48 hours (weekend)
To ensure completeness of invoices submission to Finance every month
To prepare Invoice Listing for every invoice submission to Finance
To clear unvoiced Goods Received Notes every month

Other functions

Responsible to inform superior should there be any potential problem or deficiency in the current work system / process.
To ensure the completeness of 30 hours training per year.
To assist with the internal & external audit required.

Job Requirement

Education:

Minimum

Minimum qualification of SPM

Preferred

STPM/Diploma from recognized university

See also