Assistant Registrar of Systems and Compliance (52545)

Job Summary/Description/Physical Demands

• Develops and implements systems to maintain student academic records; on-line degree audit reporting system; administers storage, security, accuracy, and preservation of academic credentials in accordance with University policy, accreditation standards, and privacy laws.

• Responsible for term control maintenance each semester in Banner.

• Managing the publication of the schedule of classes each term, working closely with colleges and departments across campus for accurate and timely publication.

• Overseeing the classroom and/or room scheduling process(es), as well as the creation and publication schedules.

• Serves as the primary lead for all changes to Degree Works software when program and/or institutional updates warrant changes.

• Manages and maintains all aspects of catalog updates in the institutional SIS.

• Provides direct supervision to the Business Analysis and their role and function within the Office of the Registrar and Academic Affairs. Specifically related to all special technology projects under the Student Module.

• Provides direct support to ensure VA compliance and enrollment reporting for veteran students and their dependents in accordance with the federal guidelines.

• Responsible for semester, monthly, annual, bi—annual or otherwise reporting and auditing to the VA.

• Serve as a VA School Certifying Official (SCO) in the coordination and maintenance of VA records as necessary.

• Meet regularly with the Financial Aid/Scholarship, Registrar, Admissions, Graduate Studies, Student Success Center and business Office as necessary to support veteran students in their academic needs.

• Oversee successful implementation of Veteran Education benefits for all eligible veteran and dependent students and each variation of programming consistent with serving this population.

• Maintain opportunities for a VA paid student employee per VA requirements and standards.

• Support the NMHU Center campuses and students in their use of any form of VA benefits to include travel when needed to various campuses for support.

• Coordinate and oversee all necessary agreements and systems related to VA benefits and their relation to the VA-NMHU relationship.

• Responsible for VA training compliance for continued program administration and progress.

• Provides leadership to staff members and in processes affecting organizational, and operational functions ensuring compliance with the University, state, and federal laws, policies, procedures, and regulations.

• Manages and develops reports for purposes of establishing production measures and ensures compliance with course offerings.

• Manages electronic filing system.

• Responsible for developing and delivering trainings for course/class and room scheduling systems and applications; documenting business processes and best practices to assist stakeholders, end users and staff.

• Maintaining a culture of professionalism and exceptional customer service.

• Responsible for cross-training with the Associate Registrar and other members of the team to ensure a cohesive and productive cross-training plan.

• Participates in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in accomplishment of established goals.

• Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.

• Develops and implement policies and procedures, and best business practices to ensure efficient and safe operations that improve and maintain customer service and communications with all University constituents.

• Assists with the academic calendar updates and implementation.

• Determines budget recommendations relative to assigned areas of responsibility.

• Provides quality customer service.

• Provides necessary recommendations to Registrar and Associate Registrar on projected technology implementations and upgrades that are required for continued system wide operations and improvements.

• Assists with overall Registrar Office functions as needed.

• Assists with graduation preparations as assigned.

• Performs other duties as assigned.