Assistant to the VP of Advancement & Strategic Communications

Job Title: Assistant to Vice President of Advancement and Strategic Communications

Reports To: Vice President of Advancement and Strategic Communications

Classification: Full-Time, Salaried, 12-Month, Non-Exempt

Job Summary: This role requires a highly proactive and intuitive professional who can anticipate the needs of the Vice President while also supporting the broader priorities of the Advancement and Communications team. The ideal candidate demonstrates a positive demeanor, sound judgment, strong organizational awareness and the ability to think several steps ahead with the spirit of service.

Key Responsibilities:

Administrative Support

● Provide essential day-to-day support to the VP, including calendar and schedule management and meeting preparation.

● Proactively anticipate the need of the VP while ensuring projects, communications, and team needs are addressed.

● Attend meetings with the VP as needed, capturing key notes, action items, and follow-ups.

● Coordinate correspondence and communications with internal and external stakeholders.

● Prepare materials, reports, and presentations for meetings, events, and strategic initiatives.

● Maintain organized records, tracking deadlines, deliverables, and project updates.

Project Management

● Lead and coordinate strategic initiatives, campaigns, and events as directed across advancement, marketing, communications, and events.

● Collaborate with internal teams and external partners to ensure smooth execution of initiatives and events.

● Assist with planning and executing major events, including logistics, vendor coordination, and stakeholder communications.

● Monitor progress on key initiatives and provide regular updates to the President as directed, VP and advancement team.