Associate, Accounting

Location: Pine Brook, NJ
Department: Finance & Accounting
Reports to: Vp, Finance

Why MaxLite?

For nearly 35 years, MaxLite has led the industry in energy-efficient lighting solutions. As an early innovator in LED technology, we offer a comprehensive portfolio of advanced indoor and outdoor LED lamps and luminaires under the MaxLED® brand. A three-time ENERGY STAR® Partner of the Year, we continue to push the industry forward through innovation, research, and operational excellence.

Our vision is simple: Transform the way people experience light. Guided by our values of mutuality, efficiency, responsibility, innovation, and teamwork, we strengthen our position as a trusted lighting and controls solutions provider — delivering high-performance products backed by superior service and lifetime support.

Ease of doing business is our core priority at MaxLite. We cultivate strong partnerships and streamlined operations to provide responsive service, reliable solutions, and long-term value to our customers.

Job Description

MaxLite is seeking a detail-oriented and dependable Accounting Associate to join our Finance team at our Pine Brook, NJ headquarters. This position will support daily accounting operations, including accounts payable, bank reconciliations, general ledger transactions, customer credits, commission processing, and routine financial reporting.

The ideal candidate has a foundational understanding of accounting principles, strong organizational skills, and the ability to manage multiple responsibilities accurately and efficiently. This role requires collaboration with internal departments and external vendors to ensure timely and accurate processing of financial transactions.

We are seeking someone who is eager to learn, takes ownership of assigned responsibilities, and contributes to the overall efficiency of our accounting operations.

Job Duties:

• Receive, review, and process vendor invoices, ensuring accuracy, proper inventory receipt, general ledger coding, and timely payment processing.
• Reconcile vendor statements, investigate discrepancies, and coordinate payments through checks, electronic transfers, and company credit cards.
• Perform daily bank reconciliations, record banking transactions, and resolve outstanding accounting discrepancies.
• Prepare and post general ledger journal entries, including freight, employee expenses, recurring payments, and other operating transactions.
• Support month-end accounting activities, account reconciliations, and maintenance of accurate financial records and supporting documentation.
• Process customer credit memos, volume rebates, and marketing rebates, coordinating with Sales and Finance to ensure accurate account adjustments.
• Assist with monthly sales commission reporting, payment preparation, check processing, and distribution.
• Maintain and reconcile petty cash, including replenishment, supporting documentation, and secure handling of funds.
• Prepare assigned quarterly state reports, maintain filing deadlines, and provide general accounting support, including responding to inquiries and maintaining accounting procedures.
• Perform all other duties as assigned.